Procurement

Procurement Forms

Contract Preparation Forms - Legal Opinion, Short & Long Form Contract, Insurance, etc.

• Sole Source
• After the Fact Form  
• Piggyback Approval Form (PDF)
• Emergency Justification Form 
  • It becomes the responsibility of the using department to inform The Purchasing Division of the details of the transaction within twenty-four (24) hours or at the earliest possible time on the first normally scheduled work day following the emergency.
  • Please read full instructions on how to proceed with processing an Emergency form and what documentation needs to be forwarded to Purchasing following the Emergency.

Contract Routing Process

• Contract Routing Process
• Contract Timeline

Obtaining Quotes

• Quote Summary Form (XLS)
• Quote Terms and Conditions 

Procurement Checklists

o    Contract Checklist Form (PDF)

o    Contract Amendment Checklist Form (PDF)

o    Purchase of Product Checklist Form (PDF)

MUNIS Help & Instructions

• Contract Entry 
• Requisition Entry 
• Contract Amendments
• Contract Inquiry and Reports
• Finding Requisitions
• PO Inquiry and Reports
• Re-Printing Purchase Orders 
  • Contract Routing & Contract Module Procedures

Purchasing Policies & Procedures

• Procurement Municipal Code 
• Environmentally Preferable Purchasing Policy (EPP Policy) 
• PO Terms & Conditions  
• Purchasing Process Diagram and Timeline 
• Purchasing Policy
• Resource Request Form for COVID-19 Purchases Guidelines Form ICS-213RR

  Vendor Forms

• W9
• Vendor Supplemental Questionnaire Form 
• Vendor Registration with BidsOnline 

  Contract Compliance References

• Richmond Business Opportunity Ordinance
• Local Employment Program Ordinance
• Living Wage Ordinance
• Ban the Box Ordinance
• Sanctuary City Contracting and Investment Ordinance (PDF)
• Vendor Sanctuary City Compliance Certification (PDF)
• LLC Compliance Resolution (PDF)
• Procurement Disclosure Statement for LLC (PDF)
  
  
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Training Materials
Doing Business with the City of Richmond Vendor Guide