Table of Contents

Administrative Policy Manual - Policies & Procedures

Section - Instructions - AP 1-9
Document Title	Revised	Policy #
AP 1 Administrative Policies and Procedures	04/30/21	1

Section - Basic Policy - AP 10-99
Document Title	Revised	Policy #
AP 10 City of Richmond Organization	08/25/99	10
AP 11 Open Door Communications	11/24/99	11
AP 12 Incompatible Employee Activities	11/24/99	12
AP 13 Submission and Processing of City Council Agenda Items	08/25/99	13

Section - General Administration - AP 100-199
Document Title	Revised	Policy #
AP 100 Delegation of Duties by the City Manager	08/25/99	100
AP 101 Departmental Operating Procedures	08/25/99	101
AP 102 Interdepartmental Cooperation and Information	08/25/99	102
AP 103 Employee Office Procedures	11/24/99	103
AP 107 Driving on City Business and Use of City Vehicles	08/25/99	107
AP 108 City Driving Standards and Vehicle Accidents	08/25/99	108
AP 109 Non-Collusion with Bidder	08/25/99	109
AP 110 Transfer and Disposition of Surplus Property, Equipment, and Materials	04/24/00	110
AP 111 Records Retention Program	08/25/99	111
AP 112 Relocation of Office Furniture, Equipment, Telephone, and Computer Equipment	04/24/00	112
AP 113 Electronic Signature Policy and Procedure	04/30/21	113

Section - Legal / City Attorney - AP 250-299
Document Title	Revised	Policy #
AP 250 Requests for Services from City Attorney’s	08/25/99	250
AP 251 Write Off Delinquent Accounts	08/25/99	251
AP 252 Claims Procedures	04/24/00	252
AP 253 Receipt of Claims and Services of Legal Process	08/25/99	253

Section - Human Resources Management - AP 300-349
Document Title	Revised	Policy #
AP 300
AP 301 Employee Performance Evaluation	10/20/21	301
AP 302 Employment of Subordinate Employees	02/01/08	302
AP 303 Use of City Insignia for Private Purpose	10/22/08	303
AP 304 Animals in the Workplace	03/05/09	304
AP 305 Usage of 'All' Emails	04/02/09	305
AP 306 Fragrance Policy	03/27/09	306
AP 307 Environmentally Preferable Purchasing Policy	08/01/09	307
AP 308 Nepotism Policy	05/27/14	308
AP 309 Training Policy	07/01/15	309
AP 311 Telework Policy	09/08/21	311
AP 313 Bereavement Leave Policy	05/07/24	312
AP 314 Reproductive Loss Leave	05/07/24	313
AP 315 Family, Medical, and Pregnancy Leave	12/03/24	315
AP 316 Reasonable Accommodations	04/02/25	316
AP 317 Lactation in the Workplace	12/03/24	317

Section - Equal Opportunity -- AP 350-399
Document Title	Revised	Policy #
AP 350 Equal Opportunity Policy	11/22/2024	350

Section - Risk Management - AP 400-449
Document Title	Revised	Policy #
AP 400 Industrial Injuries	04/24/00	400
AP 401 Loss or Damage to City Property	04/24/00	401
AP 402 Insurance and Coverage for Rented or Leased Vehicles and Auto Equipment	04/24/00	402
AP 403 Regulatory Agency Notification	04/24/00	403
AP 404 Employee Personal Liability	04/24/00	404

Section - Finance - AP 500-599
Document Title	Revised	Policy #
AP 500 Finance Department	08/25/99	500
AP 501 Annual Operating Budget	11/24/99	501
AP 502 Receipt and Control of City Funds	08/25/99	502
AP 503 Accounts Receivable	08/25/99	503
AP 504 Returned Receipts	08/25/99	504
AP 505 Cash Drawers	08/25/99	505
AP 506 Accounts Payable	11/24/99	506
AP 507 Pool Car Guidelines and Procedures	08/25/99	507
AP 508 Travel Expense Policy and Procedure	07/01/15	508
AP 509 IRS Commute Valuation Rule	08/25/99	509
AP 510 Petty Cash	08/25/99	510
AP 512 Budgeting / Purchasing Capital Equipment	11/24/99	512
AP 513 CIP Control Program Procedure	11/24/99	513
AP 514 Capitalization Policy	11/24/99	514
AP 515 Investment Program Policy	11/24/99	515
AP 516 Business Licenses	08/25/99	516
AP 517 Uniform Transient Occupancy Tax	08/25/99	517
AP 518 Issuance and Use of Bank Credit Cards	11/24/99	518
AP 520 Fixed Asset Management System	04/24/00	520
AP 521 Employee Meal and Food Purchase Policy	01/01/10	521

Section - Information Technology - AP 650-699
Document Title	Revised	Policy #
AP 650 Information Technology Department	08/25/99	650
AP 651 Request for Information Technology Services	08/25/99	651
AP 652 Information Technology Steering Committee	08/25/99	652
AP 653 Systems Access and Removal	08/25/99	653
AP 654 Personal Computer Hardware / Software Standards	08/25/99	654
AP 655 Use of Technology Policy [formerly E-mail (Electronic Mail) Policy] AP 655.1 Social Networking Policy	01/28/15 07/22/13	655 655.1
AP 656 Use of Computer Equipment and Systems	08/25/99	656
AP 657 Use of City Telephones and Voice Mail Systems	08/25/99	657
AP 658 Electronic Communication Device	07/13/23	658

Section - Public Services - AP 700-799
Document Title	Revised	Policy #
AP 700
AP 703 Key Control and Custody for City Offices	11/24/99	703

Section - Enterprise Operations - AP 800-899
Document Title	Revised	Policy #
AP 800