Records Section
Service of Subpoenas and Legal Documents
The City Clerk is the Agent for Service of Process for all Departments for the City of Richmond. For proper service, all summons, as well as subpoenas for records and/or the appearance of employees for the Richmond Police Department, should be served in person, together with the appropriate fees, at:
City Clerk’s Office
450 Civic Center Plaza
Richmond, CA 94804
Questions?
Contact the City Clerk’s Office at (510) 620-6513
About the Records Section
The Records Section is the central repository for all Richmond Police Department documents and electronic records.
Functions:
- Traffic citations & misdemeanor reports (forwarded to court)
- Felony reports (routed to Investigative Services)
- Data entry into state and national criminal justice databases
- Records support for El Cerrito Police Department
- Assistance to internal staff, law enforcement agencies, and the public
The unit operates 24/7.
In-person customer service is available Monday–Friday, 8:00 AM to 7:00 PM
Services Offered & Fees
| Service | Fee |
|---|---|
| Live Scan Fingerprinting (by appointment) | $50 + DOJ/FBI fees |
| Vehicle Releases | $240 |
| Clearance Letters | $40 |
| Traffic Report Copies (subject to release) | $10 |
| Police Report Copies (subject to release) | $10/report |
| Non-Residential Ticket Sign-Off | $10 |
| Property Releases | Varies (no fee in most cases) |
| Arrest Record Sealing (Adult/Juvenile) | Case-specific |
Live Scan Fingerprinting Requirements:
- Valid photo ID (e.g., CA Driver’s License, State ID, Military ID, Green Card)
- Request form from your employer or agency
- By appointment only on Tuesdays, Wednesdays, and Thursdays
- Contact our Records Unit at (510) 620-6675 to schedule a Live Scan appointment.
How to Request a Police Report
Before visiting, call to confirm whether your report is ready and eligible for release
Records Public Line: (510) 620-6675
Option 1: Records
Reports are usually available 7–10 business days after the incident.
Reports may NOT be released if:
- The case is under active investigation
- Releasing it may pose a danger to individuals involved
- The report contains juvenile information (confidential)
Filing a Police Report at the Station
If you need to file a report in person, a Records Specialist will contact the Communications Center to have an officer respond.
- Lobby reports are prioritized and dispatched as officers become available.
Contact Us
Records Section Hours:
Monday – Friday: 8:00 AM – 7:00 PM
Saturday, Sunday and Holidays: Closed
Public Line: (510) 620-6675
Records & Property Manager:
Norma Contreras
(510) 620-6631
Monday – Thursday, 8:00 AM – 6:00 PM
Email Norma Contreras