Rent Board

Wednesday, May 31, 2023|5:00 PM
City Council Chambers
440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Agenda de la Reunión _ Versión en Español

Compiled May 31, 2023, Special Meeting Agenda Packet

Item F-1: RECEIVE the Agenda Report and discuss the objective of the Fiscal Year 2023-24 Rent Program operating budget options and corresponding Rental Housing Fee and APPROVE Option B.

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Wednesday, May 17, 2023|5:00 PM
City Council Chambers
440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled May 17, 2023, Regular Meeting Agenda Packet

Compiled May 17, 2023, Meeting PowerPoint Presentation

Item F-1: APPROVE the minutes of the April 19, 2023, Regular Meeting of the Richmond Rent Board.

Item F-2: APPROVE the minutes of the May 8, 2023, Special Meeting of the Richmond Rent Board.

Item F-3: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through April 2023. 
 

Item F-4: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through April 2023.
 

Item F-5: APPROVE late fee waiver(s) for May 2023 pursuant to Regulation 425.

Item G-1: (1) RECEIVE a draft Fiscal Year 2023-24 Rent Program Budget and corresponding Rental Housing Fee Study to PROVIDE direction to staff; and (2) CONSIDER adoption of the Fiscal Year 2023-24 Budget and approval of the Fee Study consistent with Sections 11.100.060(n) and (l) of the Rent Ordinance.

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Monday, May 8, 2023 | 5:00 PM
City Council Chambers
440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled May 8, 2023, Special Meeting Agenda Packet

Compiled May 8, 2023, PowerPoint Presentation

Item I: RECEIVE training on the Brown Act and Rosenberg’s Rules of Order. 

Item J: RECEIVE training on the Fair Political Practices Commission. 

Item K: RECEIVE training on agenda scheduling and appropriate content of said agenda.

Item L: RECEIVE training on the Richmond Rent Board Appeals Process.

Item M-1: RECEIVE a presentation regarding the Rent Program budget process and requirements for the Fiscal Year 2023-24 Rent Program Operating Budget and corresponding Rental Housing Fee Study and discuss scheduling a Special meeting to review a preliminary proposed Rent Program Budget and corresponding Fee Study for the Fiscal Year 2023-24 Budget.  

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Wednesday, April 19, 2023 | 5:00 PM
City Council Chambers
 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

April 19, 2023, PowerPoint Presentation

Compiled April 19, 2023, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the March 15, 2023, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through March 2023. 

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through March 2023. 

Item F-4: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the third quarter ending March 31, 2023.

Item F-5: APPROVE late fee waiver(s) for April 2023 pursuant to Regulation 425.

Item G-1: RECEIVE a presentation regarding the Rent Program budget process and requirements for the Fiscal Year 2023-24 Rent Program Operating Budget and corresponding Rental Housing Fee Study and discuss scheduling a Special meeting to review a preliminary proposed Rent Program Budget and corresponding Fee Study for the Fiscal Year 2023-24 Budget.

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Wednesday, March 15, 2023 | 5:00 PM
City Council Chambers
 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled March 15, 2023, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the February 15, 2023, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through February 2023. 

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through February 2023.

Item F-4: APPROVE late fee waiver(s) for March 2023 pursuant to Regulation 425.

Item G-1: APPROVE the City Council’s REQUEST for the Rent Program to provide policy recommendations related to mitigating the impact of the termination of Richmond’s Eviction Moratorium and DIRECT staff to present their findings and recommendations first to the Rent Board for approval and then to the City Council for consideration and possible adoption.  

Item G-2: RECEIVE oral update on Rent Board appointments.

Item H-1: Both parties appeal only the portion of the Hearing Examiner’s Decision that awarded Respondents/Tenants $270.76, due to a mice problem impacting their Rental Unit.  Specifically, the Hearing Examiner found that Respondents/Tenants met their burden in demonstrating that mice impacted their Rental Unit for a total of twenty-eight (28) days. Appellant/Landlord contends the Hearing Examiner erred because “there was zero hard evidence on rodent problem. We had at least 5 people checked [sic] this issue, including handymen, manager, exterminitor [sic], no one saw anything related to mice. No other units in the same building had mice problems.” On the other hand, Respondents/Tenants argue the Hearing Examiner should have awarded a greater amount of restitution because “the mice issue was a huge inconvenience that [they] dealt with for almost 2 years…[That they] have provided a lot of proof and evidence that seems [sic] to be overlooked. 28 days doesn’t even beging [sic] to cover everything we’ve had to go through dealing with this situation. The Summation of both parties appeal challenges whether the Record contains substantial evidence to support the Hearing Examiner’s decision. 

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Wednesday, February 15, 2023 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above. 

Meeting Agenda

February 15, 2023 PowerPoint Presentations

Compiled February 15, 2023, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the January 18, 2023, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through January 2023. 

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through January 2023. 

Item F-4: APPROVE late fee waiver(s) for February 2023 pursuant to Regulation 425.

Item F-5: APPROVE a contract in the amount of $17,290 with Matrix Consulting Group to develop a Cost Allocation Plan and to DIRECT staff from the Finance Department and Rent Program to prepare the Full Cost Allocation Plans that adheres to both Government Code Section 50076 and Richmond Municipal Code Section 11.100.060(l), for a term beginning January 18, 2023, through January 17, 2025. This contract was approved by the City Council at the January 24, 2023, Regular City Council Meeting on Consent (Item O.1.a) - Rent Program). Half of the Contract ($8,645) will be paid from the City’s General Fund and the other half ($8,645) from the Rent Program Operating Budget.

Item G-1: AMEND Regulation 600 and Regulation 610, and ADOPT Regulation 611, as these changes are necessary to bring Chapter 6 of Rent Board Regulations in alignment with Measure P.

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Wednesday, January 18, 2023 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above. 

Meeting Agenda

January 18, 2023, PowerPoint Presentation

Compiled January 18, 2023, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the December 21, 2022, Regular Meeting of the Richmond Rent Board.  

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through December 2022. 

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through December 2022.

Item F-4: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the second quarter ending December 31, 2022.

Item F-5: APPROVE late fee waiver(s) for January 2023 pursuant for Regulation 425.

Item G-1: Appellant appeals a Hearing Examiner’s Decision that found that Respondent was entitled to relocation payments in the amount of $18,310.84, because Appellant took an action to terminate Respondent’s tenancy based on a notice to withdraw Appellant’s property from the rental market. On appeal, Appellant disagrees with many of the Hearing Examiner’s characterization of the facts. The summation of Appellant’s appeal challenges whether the Record contained substantial evidence to warrant the Hearing Examiner’s decision that found Respondent was entitled to relocation payments in the amount of $18,310.84. This item was continued from the November 16, 2022, meeting.

Item H-1: RECEIVE an update from the Executive Director, Nicolas Traylor on Measure P being passed by voters on the November 8, 2022 ballot and DIRECT staff to draft amendments to Chapter 6 of Rent Board Regulations to be in alignment with Measure P. This item was continued from the December 21, 2022, meeting.

Item H-2: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference. 

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Wednesday, December 21, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above. 

Meeting Agenda

December 21, 2022 PowerPoint Presentation

Compiled December 21, 2022, Regular Meeting Agenda Packet

F-1: APPROVE the minutes of the October 19, 2022, Regular Meeting of the Richmond Rent Board. This item was continued from the November 16, 2022, meeting.

F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through October 2022. This item was continued from the November 16, 2022, meeting.

F-3: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through November 2022.

F-4: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through October 2022. This item was continued from the November 16, 2022, meeting.

F-5: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through November 2022.

F-6: APPROVE late fee waiver(s) for November 2022 pursuant for Regulation 425. This item was continued from the November 16, 2022, meeting.

F-7: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference. This item was continued from the November 16, 2022, meeting.

G-1: Appellant filed an appeal of the Hearing Examiner’s Decision that found that Respondent was entitled to relocation payments in the amount of $11,723.82, because Respondent vacated the Rental Unit pursuant to a Government Agency’s Order to Vacate. In their filing, Appellant states, “I would like to appeal to the Rent Board.”  No other statements within Appellant’s filing are substantively related to this appeal. On appeal and as a threshold matter, the Board must decide whether Appellant’s appeal should be dismissed for a failure to state a specific ground on which the appeal is based.

H-1: RECEIVE the 2020-21 Affordable Housing Report summarizing Low-Income Housing Tax Credit (LIHTC) developments’ compliance in Richmond and determine the next steps for LIHTC properties and exemptions under Regulation 202. This item was continued from the November 16, 2022, meeting.

H-2: RECEIVE an update from the Executive Director, Nicolas Traylor on Measure P being passed by voters on the November 8, 2022 ballot and DIRECT staff to draft amendments to Chapter 6 of Rent Board Regulations to be in alignment with Measure P. This item was continued from the November 16, 2022, meeting.

H-3: AUTHORIZE and DIRECT Rent Program staff to work with the City of Richmond to support the development and research the ability and potential costs for the Rent Program to administer a City of Richmond-funded rental assistance program and continue to assist with the processing of rent assistance applicants for the remaining ARPA funds.  Rent Program staff would seek the Rent Board’s recommendation on a proposed rent assistance program model prior to presenting options and recommendations to the City Council for its consideration and approval.   

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MEETING CANCELLED - DUE TO LACK OF QUORUM
Wednesday, November 16, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

Compiled November 16, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the October 19, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through October 2022.

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through October 2022.

Item F-4: APPROVE late fee waiver(s) for November 2022 pursuant for Regulation 425.

Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: Appellant appeals a Hearing Examiner’s Decision that found that Respondent was entitled to relocation payments in the amount of $18,310.84, because Appellant took an action to terminate Respondent’s tenancy based on a notice to withdraw Appellant’s property from the rental market. On appeal, Appellant disagrees with many of the Hearing Examiner’s characterization of the facts. The summation of Appellant’s appeal challenges whether the Record contained substantial evidence to warrant the Hearing Examiner’s decision that found Respondent was entitled to relocation payments in the amount of $18,310.84. 

Item H-1: RECEIVE the 2020-21 Affordable Housing Report summarizing Low-Income Housing Tax Credit (LIHTC) developments’ compliance in Richmond and determine the next steps for LIHTC properties and exemptions under Regulation 202.

Item H-2: RECEIVE an update from the Executive Director, Nicolas Traylor on Measure P being passed by voters on the November 8, 2022 ballot and DIRECT staff to draft amendments to Chapter 6 of Rent Board Regulations to be in alignment with Measure P.

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Wednesday, October 19, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

October 19, 2022 PowerPoint Presentation

Compiled October 19, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the September 21, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through September 2022.

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through September 2022.

Item F-4: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the first quarter ending September 30, 2022.

Item F-5: APPROVE late fee waiver(s) for September 2022 pursuant for Regulation 425.

Item F-6: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: RECEIVE AND APPROVE the 2019-20/2020-21 Rent Program Annual Report infographic video and DIRECT staff to present the report to the City Council.

Item G-2: RECEIVE proposed options for utilizing the $10,000 Rent Assistance Partner Grant and APPROVE and AUTHORIZE one of the three proposed options to spend the funds.

Item G-3: RECEIVE training on the Brown Act and Rosenberg’s Rules of Order.

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Wednesday, September 21, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

Compiled September 21, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the August 17, 2022, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through August 2022.

Item F-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-4: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through August 2022.

Item F-5: APPROVE late fee waiver(s) for August 2022 pursuant for Regulation 425.

Item F-6: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item F-7: Consider for Approval of a Request for Reconsideration of a Previously Filed Maintenance of Net Operating Income Petition during the Local Emergency for 420-430 Golden Gate Avenue.

Item G-1: Appellant appeals only the portion of the Hearing Examiner’s Decision that awarded Respondents $2,096 due to reduction of Housing Services related to various impairments contained within the bathroom.  Specifically, the Hearing Examiner found that Respondents met their burden in demonstrating a decrease in Housing Services where the Respondents showed that use of the bathtub and bathroom were diminished/impaired as it contained broken tile that was a cutting hazard, grouting issues, and holes, which allowed pest to crawl into the tub and reside. Additionally, the Hearing Examiner found that the Respondents provided notice to Appellant of the bathroom issues and the Appellant failed to adequately address the issue for 1,003 days.

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Wednesday, August 17, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

August 17, 2022 PowerPoint Presentation

Compiled August 17, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the July 20, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2022-23 Monthly Activity Report through July 2022.

Item F-3: RECEIVE the Rent Program FY 2022-23 Monthly Revenue and Expenditure Report through July 2022.

Item F-4: APPROVE late fee waiver(s) for July 2022 pursuant for Regulation 425.

Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: APPROVE amendments to the contract for community legal services with Bay Area Legal Aid, increasing the contract amount by $62,500.00 for Fiscal Year 2022-23, modifying the term to commence on September 1, 2022, through June 30, 2023, and additions, clarifications, and corrections made to the contract Service Plan and Goals.

Item H-1: APPROVE receipt of and AUTHORIZE use of the $10,000 Rent Relief Partner Grant for partnering in the establishment of Richmond’s rent assistance program.

Item H-2: RECOMMEND the City Council consider the eviction moratorium and (1) terminate the moratorium, (2) amend the moratorium to allow a property owner to evict a tenant so that the owner may move into the property, or (3) make no changes.

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Wednesday, July 20, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

July 20, 2022 PowerPoint Presentation

Compiled July 20, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the June 15, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: APPROVE the minutes of the June 23, 2022, Special Meeting of the Richmond Rent Board.

Item F-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-4: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through June 2022.

Item F-5: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through June 2022.

Item F-6: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the fourth quarter ending June 30, 2022.

Item F-7: APPROVE late fee waiver(s) for June 2022 pursuant for Regulation 425.

Item F-8: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: DISCUSS and ADOPT Emergency Regulation 22-07, which would permit a Landlord, who filed a Maintenance of Net Operating Income petition during the Richmond Local Emergency but failed to pursue their petition, to request the Rent Board Order the Hearing Examiner to reconsider their previously filed petition.

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Thursday, June 23, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

June 23, 2022 PowerPoint Presentation

Compiled June 23, 2022, Special Meeting Agenda Packet

Item F-1: RECEIVE a presentation and study the Maintenance of Net Operating Income Standard and PROVIDE staff direction on possible amendments to Rent Board Regulation 905.

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Wednesday, June 15, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only.
See instructions above.

Meeting Agenda

Compiled June 15, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the May 18, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: APPROVE the minutes of the May 31, 2022, Special Meeting of the Richmond Rent Board.

Item F-3: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through May 2022.

Item F-4: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through May 2022.

Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item F-6: APPROVE contract for interpretation services with Interpreters Unlimited with a payment limit not to exceed $8,000 for Fiscal Year 2022-23 (July 1, 2022 – June 30, 2023).

Item F-7: APPROVE contract for translation services with The Spanish Group, LLC in an amount not to exceed $6,000 for the Fiscal Year 2022-23 (July 1, 2022-June 30, 2023).

Item G-1: APPROVE an amendment to the contract for community legal services with the Eviction Defense Center, increasing the contract amount by $125,000 for Fiscal Year 2022-23, to a total not to exceed $581,244, and modifying the term to commence on July 1, 2022, through June 30, 2023.

Item H-1: DIRECT staff to grant an exception to the MNOI application time restrictions for Raymond “Jimmy” Smith, allowing him to reapply for an MNOI petition for this current year, incorporating the specific capital expenditures accrued from years prior on the subject building.

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 Tuesday, May 31, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only. 
See instructions above.
 
Meeting Agenda
 
May 31, 2022 PowerPoint Presentation

Compiled May 31, 2022, Special Meeting Agenda Packet
 
Item F-1: (1) RECEIVE a draft Fiscal Year 2022-23 Rent Program budget, corresponding Rental Housing Fee study, and a prior 10-year financial projection and PROVIDE direction to staff; and (2) DETERMINE adoption of the Fiscal Year 2022-23 budget and approval of the fee study consistent with Sections 11.100.060(n) and (l) of the Rent Ordinance.
 
Item G-1: DIRECT Rent Program staff to work with City Council Member Jimenez to propose a policy to the City of Richmond City Council that would cap all charges assessed by the City, to special revenue funded departments/agencies, at 30% of current fiscal year budgeted expenditures.  
 
Item G-2: Staff recommend that the Rent Board authorize replenishing the reserves to a minimum of eighteen percent (18%) of current year budgeted expenditures as described in the Reserve Policy.
 
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 Wednesday, May 18, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only. 
See instructions above.
 
Meeting Agenda
 
May 18, 2022 PowerPoint Presentation
 
Compiled May 18, 2022, Regular Meeting Agenda Packet
 
Item F-1: APPROVE the minutes of the April 20, 2022, Regular Meeting of the Richmond Rent Board.
 
Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through April 2022.
 
Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through April 2022.
 
Item F-4: APPROVE late fee waiver(s) for April 2022 pursuant for Regulation 425.
 
Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.
 
Item G-1: RECEIVE an updated Fiscal Year 2022-23 Rent Program operating budget and fees, discuss, and schedule a Special Meeting, and PROVIDE direction to staff.
 
 
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 Wednesday, April 20, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only. 
See instructions above.
 
Meeting Agenda
 
April 20, 2022 PowerPoint Presentation
 
Compiled April 20, 2022, Regular Meeting Agenda Packet
 
Item F-1: APPROVE the minutes of the March 16, 2022, Regular Meeting of the Richmond Rent Board.
 
Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through March 2022.
 
Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through March 2022.
 
Item F-4: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the third quarter ending March 31, 2022.
 
Item F-5: APPROVE late fee waiver(s) for March 2022 pursuant for Regulation 425.
 
Item F-6: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: ADOPT Regulation 610, establishing the 2022 Annual General Adjustment in the amount of 5.2% for tenancies commencing prior to September 1, 2021.
 
Item H-1: RECEIVE an updated Fiscal Year 2022-23 Rent Program operating budget, discuss, and PROVIDE direction to staff. 
 
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 Wednesday, March 16, 2022 | 5:00 PM
This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

March 16, 2022 PowerPoint Presentation

Compiled March 16, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the February 16, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through February 2022.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through February 2022.

Item F-4: APPROVE late fee waiver(s) for February 2022 pursuant for Regulation 425.

Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: RECEIVE an update of the budget and fee study process and, if necessary, RESCHEDULE April’s Regular Board Meeting to allow for time to resolve any issues with the City’s Cost Pool allocation. 

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 Wednesday, February 16, 2022 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

February 16, 2022 PowerPoint Presentation

Compiled February 16, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the January 19, 2022, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through January 2022.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through January 2022.

Item F-4: APPROVE late fee waiver(s) for January 2022 pursuant for Regulation 425.

Item F-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: RECEIVE an overview and discuss the objective of the Fiscal Year 2022-23 Rent Program operating budget options and corresponding Rental Housing Fee Study and PROVIDE direction to staff. 

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 Wednesday, January 19, 2022 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

January 19, 2022 PowerPoint Presentation

Compiled January 19, 2022, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the December 15, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through December 2021.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through December 2021.

Item F-4: RECEIVE the Budgeted versus Actual Revenue and Expenditures Report for the second quarter ending December 31, 2021.

Item F-5: APPROVE late fee waiver(s) for December 2021 pursuant for Regulation 425.

Item F-6: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-1: DIRECT staff members to redact the information from its December 17, 2020 agenda, in a manner consistent with Attachment 1.

Item H-1: RECEIVE an overview and historic timeline of the budget and fee study process and appropriate content.

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  Wednesday, December 15, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

December 15, 2021 PowerPoint Presentation

Compiled December 15, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the November 17, 2021, Regular Meeting of the Richmond Rent Board. 

 Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through November 2021.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through November 2021.

Item F-4: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

 Item G-1: Appellant appeals the Hearing Examiner Decision on Remand that found that Respondents were owed Excess Rent damages due to both an improper retention of Security Deposit and impressible utility charges. Additionally, Appellant appeals the finding the Respondents were entitled to Relocation payments. Specifically, Appellant asserts that 1) Respondents in the Lower Unit were unauthorized occupants with no relationship to the Appellant and consequently, their petition is “illegitimate”; 2) any claims of Rent overcharges based on utility payments are defeated based on Upper Unit Respondents’ written agreement to pay all the utility bills; 3) Lower Unit Respondents are not entitled to Relocation payments as they were unauthorized occupants; 4) the security deposit is not refundable as Respondents caused more damage than the security deposit would otherwise cover; 5) and the Hearing Examiner was biased and deprived the Landlord of Due Process. (Attachment D)

Item H-1: AMEND Regulation 201(D), to reflect the changes and retitling of Small Second Unit Ordinance to Richmond Municipal Code Section 15.04.610.020, titled “Accessory Dwelling Units and Junior Dwelling Units.”

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 Wednesday, November 17, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

November 17, 2021 PowerPoint Presentation

Compiled November 17, 2021, Regular Meeting Agenda Packet

Item G-1: APPROVE the minutes of the October 20, 2021, Regular Meeting of the Richmond Rent Board. 

Item G-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through October 2021.

Item G-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through October 2021.

Item G-4: ADOPT a Records Retention Schedule and DIRECT staff to work with the City Attorney’s Office to have the Rent Board’s Retention Schedule integrated into the City of Richmond’ overall Record Retention Schedule.

Item G-5: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item H-1: (1) ADOPT proposed Rent Board Regulation 425, titled, “Waiver of Delinquent Residential Housing Fee Assessment.”

Item I-1: RECEIVE AND APPROVE the Fiscal Years 2019-20/ 2020-21 Rent Program Annual Report and DIRECT staff to present the report to the City Council.

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 Wednesday, October 20, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

 October 20, 2021 PowerPoint Presentation

Compiled October 20, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the September 15, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through September 2021.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through September 2021.

Item F-4: RECEIVE the budgeted versus actual revenue and expenditures report for the first quarter ending September 30, 2021.

Item G-1: ADOPT a resolution making the required findings pursuant to Government Code Section 54953(e)(3) and determining that as a result of the continued threat to public health and safety posed by the spread of COVID-19, City legislative bodies shall continue to meet via videoconference and teleconference.

Item G-2: ADOPT a Records Retention Schedule and DIRECT staff to work with the City Attorney’s Office to have the Rent Board’s Retention Schedule integrated into the City of Richmond overall Record Retention Schedule.

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 Wednesday, September 15, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

September 15, 2021 PowerPoint Presentation

Compiled September 15, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the August 18, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through August 2021.

Item F-3: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through August 2021.

Item G-1: APPROVE receipt of and AUTHORIZE use of the $5,000 ERAP grant by the Richmond Rent Program.

Item G-2: RECEIVE training on agenda scheduling and appropriate content of said agenda. 

Item G-3: RECEIVE the Agenda Report and presentation on the Richmond Rent Program’s efforts to assist Landlords who are facing financial hardship due to the COVID-19 pandemic. This report examines the existing Rental Housing Fee deferral and payment plan policy, as well as the Rent Program’s role in spearheading the creation of Richmond’s first rental assistance program, including other rental assistance outreach efforts. Rent Program Staff seeks the Rent Board’s DIRECTION regarding a proposed regulation to codify a Rent Program Rental Housing Fee payment plan/payment deferral policy.

Item G-4: (1) RECEIVE presentation on proposed Rent Board Late Fee Waiver Policy and (2) DIRECT staff to prepare proposed regulation(s) to clarify the policy for waiving late fees, including setting standards as to when late fees should be approval in whole or in part. 

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 Wednesday, August 18, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

August 18, 2021 PowerPoint Presentation

Compiled August 18, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the July 21, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the Fiscal Year 2021-22 Monthly Activity Report through July 2021. 

Item F-4: RECEIVE the Rent Program FY 2021-22 Monthly Revenue and Expenditure Report through July 2021.

Item G-1: (1) RECEIVE presentation on proposed Rent Board Late Fee Waiver Policy and (2) DIRECT staff to prepare proposed regulation(s) to clarify the policy for waiving late fees, including setting standards as to when late fees should be approval in whole or in part.

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 Wednesday, July 21, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

July 21, 2021 PowerPoint Presentation

Compiled July 21, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the June 16, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2020-21 Monthly Activity Report through June 2021. 

Item F-3: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through June 2021.

Item G-1: RECEIVE presentation on the activities of the Richmond Rent Board and Richmond Rent Program during the COVID-19 Pandemic (February 2020 through June 30, 2021).

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 Wednesday, June 16, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

June 16, 2021 PowerPoint Presentation

Compiled June 16, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the May 19, 2021, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the Fiscal Year 2020-21 Monthly Activity Report through May 2021. 

Item F-4: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through May 2021.

 Item G-1: Appellant appeals a Hearing Examiner’s Decision that awarded Respondent Excess Rent in the amount of $3,532.22, based on the notion that the Appellant failed to maintain installed heating facilities in good working order, and caused a reduction in both refrigeration and ventilation services, impairing Respondent’s use and/or benefit of the Rental Unit.  On Appeal, Appellant argues that any complained of defects were timely repaired and any otherwise delay was the product of the Respondent’s scheduling issues. As to the ventilation services, Appellant contends that Respondent did not meet her burden at the hearing as she failed to demonstrate that she provided Appellant with notice related to the decrease in ventilation services and she failed to demonstrate that the change in skylight contributed to the alleged decrease in ventilation. In sum, Appellant’s assertions challenge whether the Record contained substantial evidence to warrant the Hearing Examiner’s decision to grant an Excess Rent award based on a failure to maintain installed heating facilities in good working order, decrease in refrigeration services, and a decrease in ventilation services caused by a replaced skylight.

Item H-1: AMEND Regulation 904(B)(4)(b), to correct the typo of Civil Code Section 1941, to Civil Code Section 1941.1, and update the nomenclature of Civil Code 1941.1 (b), (c), and (d), to Civil Code Section 1941.1 (a)(2), (a)(3), and (a)(4).

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 Wednesday, May 19, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

May 19, 2021 Compiled PowerPoint Presentation

Compiled May 19, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the April 21, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the Fiscal Year 2020-21 Monthly Activity Report through April 2021. 

Item F-3: APPROVE amendments to the contract for community legal services with Bay Area Legal Aid, increasing the contract amount by $75,000 for Fiscal Year 2020-21, and modifying the term to commence on July 1, 2021, through June 30, 2022.

Item F-4: APPROVE an amendment to the contract for community legal services with the Eviction Defense Center, increasing the contract amount by $125,000 for Fiscal Year 2021-22, to a total not to exceed $456,244, and modifying the term to commence on July 1, 2021, through June 30, 2022. 

Item F-5: APPROVE contract for translation services with The Spanish Group, LLC in an amount not to exceed $5,100 for the Fiscal Year 2021-22 (July 1, 2021-June 30, 2022).

Item F-6: APPROVE contract for interpretation services with Interpreters Unlimited with a payment limit not to exceed $6,000 for Fiscal Year 2021-22 (July 1, 2021 – June 30, 2022).

Item G-1: RECEIVE training on the Fair Political Practices Commission.

Item H-1: ADOPT Regulation 609, establishing the 2021 Annual General Adjustment in the amount of 1.6% for tenancies commencing prior to September 1, 2020.

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  Wednesday, April 21, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

April 21, 2021 Compiled PowerPoint Presentation

Compiled April 21, 2021, Regular Meeting Agenda Packet

Item I: RECEIVE training on the Brown Act and Rosenberg’s Rules of Order. 

Item J-1: APPROVE the minutes of the February 17, 2021, Regular Meeting of the Richmond Rent Board.

Item J-2: APPROVE the minutes of the March 9, 2021, Regular Meeting of the Richmond Rent Board. 

Item K-1: RECEIVE the Fiscal Year 2020-21 Monthly Activity Report through March 2021.

Item K-2: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through March 2021.

Item K-3: RECEIVE the budgeted versus actual revenue and expenditures report for the third quarter ending March 31, 2021.

Item L-1: RECEIVE training on the Richmond Rent Board Appeals Process.

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  Tuesday, March 9, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

March 9, 2021 PowerPoint Presentation

Compiled March 9, 2021, Regular Meeting Agenda Packet

Item G-1: (1) ADOPT Revised Fiscal Year 2021-22 Rent Program budget and corresponding ten-year financial projection; (2) RECEIVE and APPROVE Revised Fiscal Year 2021-22 Rental Housing Fee Study; and (3) DIRECT staff to prepare a resolution, consistent with the Rent Board’s approved Rental Housing Fee Study and budget, recommending to the City Council adoption of a two-tier fee structure for Fiscal Year 2021-22 of $218 for Fully Covered Rental Units and $123 for Partially Covered Rental Units.

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 Wednesday, February 17, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

February 17, 2021 Compiled PowerPoint Presentation

Compiled February 17, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the January 20, 2021, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the January 2021 Rent Program Monthly Report.

Item F-4: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through January 2021.

Item F-5: APPROVE a contract for interpretation services with Interpreters Unlimited with a payment limit not to exceed $3,000 for the term March 1, 2021, through June 30, 2021.

 Item G-1: Appellant appeals a Hearing Examiner’s Decision that awarded Respondents Excess Rent in the amount of $13,248.01, based on the notion that the Appellant failed to remit full Relocation payments, failed to return a portion of Security Deposit, and charged utilities despite the lack of submetering. On appeal, Appellant challenges whether the Record contained substantial evidence to warrant the Hearing Examiner’s decision to grant an Excess Rent award based on a failure to return Respondents’ Security Deposit and unlawfully charging utilities despite the lack of submetering.  Appellant does not appeal the Hearing Examiner’s Relocation award of $4,396 to Upper Unit Respondents; however, the Appellant does contest the Relocation award of $6,486 given to the Lower Unit Respondents.

Item H-1: (1) RECEIVE a draft Fiscal Year 2021-22 Rent Program budget, corresponding Rental Housing Fee study, and 10-year financial projection and PROVIDE direction to staff; and (2) DETERMINE the date and time of a public hearing concerning adoption of the Fiscal Year 2021-22 budget and approval of the fee study consistent with Sections 11.100.060(n) and (l) of the Rent Ordinance.

Item I-1: ADOPT Regulation 301.5 to permit Boardmembers whose terms have expired to continue serving until they are replaced.

Item I-2: ADOPT the revised Richmond Rent Board Special Revenue Fund Operating Reserve Policy.

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 Wednesday, January 20, 2021 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

January 20, 2021 Compiled PowerPoint Presentation

Compiled January 20, 2021, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the December 16, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the December 2020 Rent Program Monthly Report.

Item F-4: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through December 2020.

Item F-5: RECEIVE the budgeted versus actual revenue and expenditures report for the second quarter ending December 31, 2020.

Item G-1: (1) RECEIVE and ADOPT the Richmond Rent Board Special Revenue Fund Operating Reserve Policy and (2) DIRECT staff to prepare a plan to phase in contributions to the reserves to meet the targeted levels over the next three years for the Board’s consideration during the Fiscal Year 2021-22 budget adoption process.

Item H-1: ADOPT revised proposed Regulation 1009, clarifying the definition of a natural person, the number of allowable evictions, and good faith requirements as they relate to Owner Move-In (OMI) evictions pursuant to Section 11.100.060(a)(6) of the Richmond Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

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 Wednesday, December 16, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

December 16, 2020 PowerPoint Presentation

Compiled December 16, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the November 18, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the November 2020 Rent Program Monthly Report.

Item F-3: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through November 2020.

Item F-4: APPROVE a contract for interpretation services with Cal Interpreting and Translation with a payment limit not to exceed $3,000 for the term January 1, 2021, through June 30, 2021.

Item F-5: AMEND Regulation 601(A)(1) to maintain consistency with Regulation 603(A), requiring that Landlords of Controlled Rental Units file a copy of a notice of rent increase with the Rent Board within ten business days after service on the Tenant.

Item F-6: AMEND Regulation 911(A), requiring that Landlords refund any rent overcharges collected in violation of the Rent Ordinance on or after its effective date of December 30, 2016.

Item F-7: AMEND Regulation 1001 to clarify that Landlords of all Rental Units shall file notices of termination of tenancy and change in terms of tenancy with the Rent Board.

Item G-1: CONTINUE DISCUSSION on proposed Regulation 1009 in the context of Richmond Municipal Code Section 11.100.050(a)(6)(B) and ADOPT proposed Regulation 1010.

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 Wednesday, November 18, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.

Meeting Agenda

November 18, 2020 Compiled PowerPoint Presentation

Compiled November 18, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the October 21, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the October 2020 Rent Program Monthly Report.

Item F-3: RECEIVE the Rent Program FY 2020-21 Monthly Revenue and Expenditure Report through October 2020.

Item F-4: RECEIVE the budgeted versus actual revenue and expenditures report for the first quarter ending September 30, 2020.

 Item G-1: Appellant appeals only the portion of the Hearing Examiner’s Decision that awarded Respondents Excess Rent in the amount of $18,944.01, based on the theory of Original Occupancy. Specifically, the Hearing Examiner found that Respondents were Original Occupants with a Base Rent of $1,900, and that the Appellant’s failure to roll back Respondents’ Rent resulted in an Excess Rent charge of $18,944.01. On Appeal, Appellant argues that “because there is no proof other than hearsay evidence that the Petitioners resided at the property prior to July 21, 2015, and certainly no proof that the owner was aware of the supposed tenancy, the petitioners must not be considered as Original Occupants. Therefore, under law, once all Original Occupants moved out, the Landlord had the right to enter into a new Rental Agreement at a higher agreed to rent amount with the Petitioner Shrestha as per the Rental Agreement signed by the Petitioner on Jan 2017.” The summation of Appellant’s assertions challenge whether the Record contained substantial evidence to warrant the Hearing Examiner’s decision related to Original Occupant status and Excess Rent thereof.

Item H-1: (1) RECEIVE a presentation of policy options and a staff recommendation concerning the extent to which the Rent Program should facilitate the transfer of contact information between Tenants and Landlords to support a Tenant’s ability to exercise their right of first refusal to re-rent a unit from which they were previously evicted on the grounds of Owner Move-In; (2) PROVIDE direction to staff concerning proposed Regulation 1010; and (3) CONTINUE DISCUSSION on proposed Regulation 1009 in the context of Richmond Municipal Code Section 11.100.050(a)(6)(B).

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 Wednesday, October 21, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

October 21, 2020 Compiled PowerPoint Presentation

Compiled October 21, 2020, Regular Meeting Agenda Packet

Item G-1: APPROVE the minutes of the August 19, 2020, Regular Meeting of the Richmond Rent Board.This item was continued from September 16, 2020 meeting.

Item G-2: APPROVE the minutes of the September 16, 2020, Regular Meeting of the Richmond Rent Board.

Item G-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-4: RECEIVE the September 2020 Rent Program Monthly Report.

Item G-5: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through September 2020. 

Item H-1: RECEIVE a presentation on Assembly Bill 3088. 

Item I-1: ADOPT revised Chapter 2 Regulations, concerning the process whereby property owners may seek an exemption or determination of inapplicability of a dwelling unit from provisions of the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance.

Item I-2: CONSIDER ADOPTION of proposed Owner Move-In Eviction Regulations 1010 and DISCUSS proposed Owner Move-In Eviction Regulation 1009 in the context of Richmond Municipal Code Section 11.100.050(a)(6)(B).

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 Wednesday, September 16, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
 See instructions above.
 
Meeting Agenda

September 16, 2020 Compiled PowerPoint Presentation

Compiled September 16, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the August 19, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the August 2020 Rent Program Monthly Report.

Item F-3: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through August 2020. 

Item G-1: RECEIVE and CONSIDER ADOPTION of proposed Owner Move-In Eviction Regulations 1009 and 1010.

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 Wednesday, August 19, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

August 19, 2020 Compiled PowerPoint Presentation

Compiled August 19, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the June 17, 2020, Regular Meeting of the Richmond Rent Board.This item was continued from July 15, 2020 meeting.

Item F-2: APPROVE the minutes of the July 15, 2020, Regular Meeting of the Richmond Rent Board.

Item F-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-4: RECEIVE the July 2020 Rent Program Monthly Report. 

Item F-5: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through July 2020. 

Item F-6: APPROVE amendments to the contract for community legal services with Bay Area Legal Aid, increasing the contract amount by $56,250 for Fiscal Year 2020-21, modifying the term to commence on October 1, 2020, through June 30, 2021, and revising the service plan in consideration of the ongoing COVID-19 pandemic and condensed contract term.

Item G-1: RECEIVE a presentation containing an alternative proposal to revised Chapter 2 Regulations, concerning the process whereby property owners may seek an exemption or determination of inapplicability of a dwelling unit from provisions of the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection Ordinance and PROVIDE direction to staff.

Item H-1: ADOPT revised Chapter 2 Regulations, concerning the process whereby property owners may seek an exemption or determination of inapplicability of a dwelling unit from provisions of the Richmond Fair Rent, Just Cause for Eviction and Homeowner Protection. This item was continued from July 15, 2020 meeting.

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 Wednesday, July 15, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

July 15, 2020 Compiled PowerPoint Presentation

Compiled July 15, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the June 17, 2020, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the June 2020 Rent Program Monthly Report. 

Item F-3: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through June 2020.

Item G-1: Appeal Regarding Petition Number RC19-T048. Appellants appeal a Hearing Examiner’s Decision that awarded Respondents a rent reduction for decreases in both space and services in the amount of $9,117 and reduced Respondents’ Maximum Allowable Rent (hereinafter, “MAR”) by 22%. Specifically, the Hearing Examiner found that Respondents’ Rental Unit contained enough mold in a bedroom to render that particular bedroom unusable for a period of three years. Consequently, the Hearing Examiner found that the Respondents’ Space and/or Services were decreased and awarded Respondents $8,269.72 in Excess Rent and reduced their MAR by 20%. Additionally, the Hearing Examiner found Appellant caused Respondents to suffer a Decrease in Services where Respondents’ Rental Unit contained an inoperable oven, inadequate tub caulking, broken tub spout, and a dysfunctional shower wand. As a result, the Hearing Examiner awarded Respondents an additional $847.28 in Excess Rent and further reduced their MAR by 2%. On appeal, Appellant challenges the scope of the Hearing Examiner’s award, asserting that the Hearing Examiner erred and improperly exercised his discretion. This item was continued from June 17, 2020 meeting.

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 Wednesday, June 17, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

June 17, 2020 Compiled PowerPoint Presentation

Compiled June 17, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the May 20, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the May 2020 Rent Program Monthly Report. 

Item F-3: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through May 2020. 

Item F-4: APPROVE amendments to the contract for community legal services with Bay Area Legal Aid, increasing the contract amount by $56,250 for Fiscal Year 2020-21, and modifying the term to commence on October 1, 2020, through June 30, 2021.

Item F-5: APPROVE amendments to the contract for community legal services with the Eviction Defense Center, increasing the contract amount by $93,744 for Fiscal Year 2020-21 and modifying the term to commence on October 1, 2020, through June 30, 2021.

 Item G-1: Appeal Regarding Petition Number RC19-T048. Appellants appeal a Hearing Examiner’s Decision that awarded Respondents a rent reduction for decreases in both space and services in the amount of $9,117 and reduced Respondents’ Maximum Allowable Rent (hereinafter, “MAR”) by 22%. Specifically, the Hearing Examiner found that Respondents’ Rental Unit contained enough mold in a bedroom to render that particular bedroom unusable for a period of three years. Consequently, the Hearing Examiner found that the Respondents’ Space and/or Services were decreased and awarded Respondents $8,269.72 in Excess Rent and reduced their MAR by 20%. Additionally, the Hearing Examiner found Appellant caused Respondents to suffer a Decrease in Services where Respondents’ Rental Unit contained an inoperable oven, inadequate tub caulking, broken tub spout, and a dysfunctional shower wand. As a result, the Hearing Examiner awarded Respondents an additional $847.28 in Excess Rent and further reduced their MAR by 2%. On appeal, Appellant challenges the scope of the Hearing Examiner’s award, asserting that the Hearing Examiner erred and improperly exercised his discretion.

Item H-1: ADOPT Regulation 608, establishing the 2020 Annual General Adjustment in the amount of 2.9% for tenancies commencing prior to September 1, 2019.

Item H-2: ADOPT Chapter 3 of the Rent Board Regulations, regarding Rent Board governance.

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  Wednesday, May 20, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

May 20, 2020 Compiled PowerPoint Presentation

Compiled May 20, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the April 15, 2020, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the April 2020 Rent Program Monthly Report. 

Item F-4: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through April 2020. 

Item F-5: RECEIVE Comprehensive Annual Financial Reports for the fiscal years ending June 30, 2018, and June 30, 2019.

Item G-1: (1) RECEIVE an update on the Rent Program’s collection efforts through the Rent Board’s contract with Rash Curtis and Associates; (2) ADOPT proposed Fiscal Year 2020-21 Budget; (3) RECEIVE and APPROVE the Fiscal Year 2020-21 Rental Housing Fee Study; and (4) DIRECT staff to prepare a resolution, consistent with the Rent Board’s approved Fee Study and Budget, recommending to the City Council adoption of a two-tier fee structure of $219 for Fully Covered Rental Units and $124 for Partially Covered Rental Units, including Governmentally Subsidized Rental Units.

Item H-1: ADOPT emergency regulation 20-01 to: (1) Permit the conduction of hearing and appeals through telecommunications and/or videoconferencing; (2) Allow that any document tied to hearings and appeals be served by email; and (3) require that both parties agree to a hearing by telecommunication and/or videoconferencing prior to such a hearing being conducted.

Item I-1: RECEIVE the 2019 Affordable Housing Report summarizing Low Income Housing Tax Credit (LIHTC) developments’ compliance in Richmond and determine next steps in regards to LIHTC properties and their exemption under Regulation 202.

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 Wednesday, April 15, 2020 | 5:00 PM

This meeting will utilize video/teleconferencing only. 
See instructions above.

Meeting Agenda

April 15, 2020 Compiled PowerPoint Presentation

Compiled April 15, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the February 19, 2020, Regular Meeting of the Richmond Rent Board.This item was continued from the March 18, 2020, meeting.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the February 2020 Rent Program Monthly Report. This item was continued from the March 18, 2020, meeting.  

Item F-4: RECEIVE the March 2020 Rent Program Monthly Report. 

Item F-5: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through February 2020.This item was continued from the March 18, 2020, meeting.

Item G-1: RECEIVE a draft Fiscal Year 2020-21 Rent Program budget and corresponding Rental Housing Fee study, including 10-year financial projections and financial recommendations prepared by Kevin W. Harper and Associates, and PROVIDE direction to staff.This item was continued from the March 18, 2020, meeting.

Item H-1: DISCUSS and DETERMINE the method and format for future Rent Board meetings as it relates to the Coronavirus pandemic. This item was continued from the March 18, 2020, meeting.

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Meeting Agenda

Compiled March 18, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the February 19, 2020, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the February 2020 Rent Program Monthly Report.

 Item G-1: Appeal Regarding Petition Number RC19-T048. Appellants appeal a Hearing Examiner’s Decision that awarded Respondents a rent reduction for decreases in both space and services in the amount of $9,117 and reduced Respondents’ Maximum Allowable Rent (hereinafter, “MAR”) by 22%. Specifically, the Hearing Examiner found that Respondents’ Rental Unit contained enough mold in a bedroom to render that particular bedroom unusable for a period of three years. Consequently, the Hearing Examiner found that the Respondents’ Space and/or Services were decreased and awarded Respondents $8,269.72 in Excess Rent and reduced their MAR by 20%. Additionally, the Hearing Examiner found Appellant caused Respondents to suffer a Decrease in Services where Respondents’ Rental Unit contained an inoperable oven, inadequate tub caulking, broken tub spout, and a dysfunctional shower wand. As a result, the Hearing Examiner awarded Respondents an additional $847.28 in Excess Rent and further reduced their MAR by 2%. On appeal, Appellant challenges the scope of the Hearing Examiner’s award, asserting that the Hearing Examiner erred and improperly exercised his discretion.

Item H-1: RECEIVE a draft Fiscal Year 2020-21 Rent Program budget and corresponding Rental Housing Fee study, including 10-year financial projections and financial recommendations prepared by Kevin W. Harper and Associates, and PROVIDE direction to staff.

Item I-1: DISCUSS and DETERMINE the method and format for future Rent Board meetings as it relates to the Coronavirus pandemic.

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 Wednesday, February 19, 2020 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled February 19, 2020, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the January 15, 2020, Regular Meeting of the Richmond Rent Board.

Item F-2: APPROVE the minutes of the January 30, 2020, Special Meeting of the Richmond Rent Board.

Item F-3: RECEIVE the January 2020 Rent Program Monthly Report.

Item F-4: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through January 2020.

Item G-1: RECEIVE a presentation from Rent Program staff members including a summary of termination of tenancy notices filed with the Rent Program by property type, proposed policy options regarding a proposed Owner Move-In eviction regulation, and an analysis of the anticipated fiscal impact of administering an Owner Move-In eviction regulation, and PROVIDE policy direction to staff (this item includes a revised Policy Option Matrix, provided in Attachment 3).This item was continued from the January 15, 2020, meeting.

Item G-2: RECEIVE draft Rent Board governance regulations and PROVIDE direction to staff.

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 SPECIAL MEETING

 Thursday, January 30, 2020 | 6:00 PM

 Multipurpose Room (Basement)

 440 Civic Center Plaza, Richmond, CA 94804

NOTE: 6:00 PM START TIME AND LOCATION CHANGE

Meeting Agenda

 Item F-1: Appeal regarding Petition No. RC19-T028.  Landlord appeals a Hearing Examiner’s Decision that found the Landlord liable for excess rent due to a failure to return Tenant’s security deposit and existing habitability conditions. Specifically, the Hearing Examiner found the Landlord improperly withheld Tenant’s security deposit and ordered an Excess Rent refund in the amount of $1,100. Additionally, the Hearing Examiner found that the Tenant’s Rental Unit contained substantial deterioration and inadequate Housing Services in the form of (1) mold/mildew on Respondent’s personal items as well as on various windows, walls, baseboards of the master bedroom; (2) water leaking from the walls; and (3) unpainted portions of bedroom walls. Based on these forms of substantial deterioration and inadequate Housing Services, the Hearing Examiner awarded the Tenant Excess Rent in the amount of $940.71. In sum, the Hearing Examiner awarded Tenant a total of $2,040.71.

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 Wednesday, January 15, 2020 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled January 15, 2020, Regular Meeting Agenda Packet

January 15, 2020 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the December 18, 2019, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100. 

 Item F-3: RECEIVE the December 2019 Rent Program Monthly Report. 

Item F-4: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through December 2019.

Item G-1: RECEIVE a presentation from Rent Program staff members including a summary of termination of tenancy notices filed with the Rent Program by property type, proposed policy options regarding a proposed Owner Move-In eviction regulation, and an analysis of the anticipated fiscal impact of administering an Owner Move-In eviction regulation, and PROVIDE policy direction to staff (this item includes a revised Policy Option Matrix, provided in Attachment 3).This item was continued from the December 18, 2019, meeting.

Item G-2: RECEIVE a presentation on possible Rent Board governance regulations and APPROVE staff policy recommendations concerning (a) procedural requirements for the adoption, amendment, or repeal of Rent Board regulations; (b) Rent Board meeting procedures; and (c) Boardmember conflicts of interest. 

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 Wednesday, December 18, 2019 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled December 18, 2019, Regular Meeting Agenda Packet

December 18, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the November 20, 2019, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the November 2019 Rent Program Monthly Report. 

Item F-4: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through November 2019. 

Item F-5: APPROVE a letter addressed to the Director of Governmental Affairs for the Contra Costa Association of Realtors requesting the inclusion of additional language in both the Disclosures and Disclaimers Advisory and Purchase Agreement Addendum documents and DIRECT staff to transmit the letter and keep the Rent Board apprised of the response from the Contra Costa Association of Realtors.This item was continued from the November 20, 2019, meeting.

Item F-6: DIRECT staff to negotiate and execute a contract for financial consulting services in an amount not to exceed $20,000 for the second half of the 2019-20 fiscal year (January 2020 – June 2020).

Item G-1: RECEIVE a presentation from Rent Program staff members including a summary of termination of tenancy notices filed with the Rent Program by property type, proposed policy options regarding a proposed Owner Move-In eviction regulation, and an analysis of the anticipated fiscal impact of administering an Owner Move-In eviction regulation, and PROVIDE policy direction to staff (this item includes a revised Policy Option Matrix, provided in Attachment 3).This item was continued from the November 20, 2019, meeting.

Item G-2: RECEIVE informational handout on AB 1482 for Richmond and a report from the Executive Director on Rent Program plans to conduct outreach, education, and counseling related to the passage of AB 1482. This item was continued from the November 20, 2019, meeting.

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 Wednesday, November 20, 2019 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled November 20, 2019, Regular Meeting Agenda Packet

November 20, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the October 16, 2019, Regular Meeting of the Richmond Rent Board. 

Item F-2: APPROVE the minutes of the October 29, 2019, Special Meeting of the Richmond Rent Board. 

Item F-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100. 

Item F-4: RECEIVE the October 2019 Rent Program Monthly Report. 

Item F-5: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through October 2019. 

Item F-6: RECEIVE a response letter to the constituent letter received by the Board at the June 19, 2019, Regular Meeting.

Item G-1: RECEIVE a presentation from Rent Program staff members including a summary of termination of tenancy notices filed with the Rent Program by property type, proposed policy options regarding a proposed Owner Move-In eviction regulation, and an analysis of the anticipated fiscal impact of administering an Owner Move-In eviction regulation, and PROVIDE policy direction to staff.

Item G-2: RECEIVE AND APPROVE the 2018-19 Rent Program Annual Report and DIRECT staff to present the report to the City Council in November or December 2019.

Item G-3: APPROVE a letter addressed to the Director of Governmental Affairs for the Contra Costa Association of Realtors requesting the inclusion of additional language in both the Disclosures and Disclaimers Advisory and Purchase Agreement Addendum documents and DIRECT staff to transmit the letter and keep the Rent Board apprised of the response from the Contra Costa Association of Realtors.

Item G-4: RECEIVE informational handout on AB 1482 for Richmond and a report from the Executive Director on Rent Program plans to conduct outreach, education, and counseling related to the passage of AB 1482.

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 Tuesday, October 29, 2019 | 6:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

NOTE 6:00 PM START TIME

Meeting Agenda

Item F-1: This matter involves appeals filed by both parties regarding Petition No. RC18-L003. Both parties appeal a Hearing Examiner’s decision that granted the Landlord’s Maintenance of Net Operating Income petition and found that the Landlord was entitled to an Individual Rent Adjustment for all four Rental Units in the amount of $105.71 per unit, subject to proper procedures required by State law and the Richmond Fair Rent, Just Cause, and Homeowner Protection Ordinance. On appeal, Tenant challenges the Hearing Examiner’s award of an individual rent adjustment on grounds that their Rental Unit contains various habitability issues that need to be addressed. Landlords filed a timely response to Tenant’s appeal, asserting that many of the complained of issues that Tenant asserts have either been addressed or are the fault of the Tenants. Additionally, Landlords timely filed an appeal of the Hearing Examiner’s decision. In their appeal, Landlords challenge the methodology used by the Hearing Examiner in conducting a fair return analysis and assert that an adjustment in the Base Year gross income should reflect 67% of actual market rents as such a reflection is fair. Landlords also challenge the Hearing Examiner’s methodology in determining the amount by which the Base Year gross income was adjusted, as they argue that the Hearing Examiner unreasonably disregarded two out of five comparable apartment rents provided by an appraiser. 

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 Wednesday, October 16, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled October 16, 2019, Regular Meeting Agenda Packet

October 16, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the August 21, 2019, Regular Meeting of the Richmond Rent Board.This item was continued from the September 18, 2019, meeting.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100. This item was continued from the September 18, 2019, meeting.

Item F-3: RECEIVE the August 2019 Rent Program Monthly Report. This item was continued from the September 18, 2019, meeting.

Item F-4: RECEIVE the September 2019 Rent Program Monthly Report.

Item F-5: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through August 2019. This item was continued from the September 18, 2019, meeting.

 Item F-6: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through September 2019.

Item F-7: APPROVE a correction to the minutes of the December 19, 2018, Regular Meeting of the Richmond Rent Board. This item was continued from the September 18, 2019, meeting.

Item G-1: RESCIND Regulation 842(B) and ADOPT Regulation 842.5 to clarify (1) when a Hearing Examiner’s decision becomes effective and enforceable; (2) when a Landlord may recoup rents which accumulated during the pendency of an appeal; (3) when a Tenant may use excess rent to offset the monthly rent owed; (4) the impact that a finding of an excess rent liability has on a Landlords compliance with the Rent Ordinance; and (5) that a Tenant may not waive their rights granted under the Rent Ordinance as such a waiver would violate public policy. This item was continued from the September 18, 2019, meeting.

Item H-1: APPROVE the participation of Rent Program staff members in the City of Richmond’s Open Data dashboard to assist with reporting on City Council approved performance measures and strategic priorities. This item was continued from the September 18, 2019, meeting.

Item H-2: RECEIVE training on Maintenance of Net Operating Income.

Item I-1: Oral Update on Statewide Rent Control Act: AB-1482 Tenant Protection Act of 2019. This item was continued from the September 18, 2019, meeting.

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MEETING CANCELLED DUE TO LACK OF QUORUM

 Wednesday, September 18, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled September 18, 2019, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the August 21, 2019, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the August 2019 Rent Program Monthly Report. 

Item F-4: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through August 2019. 

Item F-5: APPROVE a correction to the minutes of the December 19, 2018, Regular Meeting of the Richmond Rent Board.

Item G-1: RESCIND Regulation 842(B) and ADOPT Regulation 842.5 to clarify (1) when a Hearing Examiner’s decision becomes effective and enforceable; (2) when a Landlord may recoup rents which accumulated during the pendency of an appeal; (3) when a Tenant may use excess rent to offset the monthly rent owed; (4) the impact that a finding of an excess rent liability has on a Landlords compliance with the Rent Ordinance; and (5) that a Tenant may not waive their rights granted under the Rent Ordinance as such a waiver would violate public policy. 

Item H-1: APPROVE the participation of Rent Program staff members in the City of Richmond’s Open Data dashboard to assist with reporting on City Council approved performance measures and strategic priorities.

 Item I-1: Oral Update on Statewide Rent Control Act: AB-1482 Tenant Protection Act of 2019.

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 Wednesday, August 21, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled August 21, 2019, Regular Meeting Agenda Packet

August 21, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the July 17, 2019, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the July 2019 Rent Program Monthly Report. 

Item F-3: RECEIVE the Rent Program FY 2019-20 Monthly Revenue and Expenditure Report through July 2019. 

Item G-1: RECEIVE training on the Richmond Rent Board Appeals Process.

 Item H-1: Appeal regarding Petition No. RC18-T016. Landlord appeals a Hearing Examiner’s Decision that found that the Tenants’ Rental Unit (1) lacked functioning permanent heating for a period of 25 months, (2) contained a cockroach infestation for a period of 25 months, (3) lacked adequate cooking facilities for a period of 25 months, (4) lacked an operable refrigerator for a period of 20 months, (5) possessed inadequate safety due to the lack of exterior and garage door locks for a period of 22 months, (6) contained defects in the bathroom—inadequate caulking, leaking shower, nonfunctional bathroom window—for a period of 25 months, (7) contained mold impacting the health and/or safety of the Tenants for a period of 25 months, and (8) contained defective bedroom windows for a period of 25 months.  Based on these issues, the Hearing Examiner awarded the Tenants Excess Rent in the amount of $13,280.87 and reduced the Tenants Maximum Allowable Rent from $905 to $384.62.On appeal, Landlord contends that neither she nor the prior owner had notice of the alleged defects and, in any event, Respondents are solely responsible for any damage caused or habitability issues affecting the Rental Unit. 

Item I-1: RECEIVE a presentation from staff members concerning community feedback regarding a proposed Owner Move-In eviction regulation and an analysis of Owner Move-In eviction cases filed with the Rent Program through July 1, 2019, and PROVIDE direction to staff.

 Item J-1: Oral Update on Rent Program’s policy on Excess Rent Refunds. 

 Item J-2: Oral Update on Question Regarding Stay of Hearing Examiners’ Decision.

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 Wednesday, July 17, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled July 17, 2019, Regular Meeting Agenda Packet

July 17, 2019 Compiled PowerPoint Presentation

 Item H-1: APPROVE the minutes of the June 19, 2019, Regular Meeting of the Richmond Rent Board.

Item H-2: RECEIVE the June 2019 Rent Program Monthly Report. 

Item H-3: RECEIVE the Rent Program FY 2018-19 Monthly Revenue and Expenditure Report through June 2019. 

Item I-1: RECEIVE training in the requirements of the Ralph M. Brown Act and the requirements of the Rosenberg Rules of Order.

Item J-1: AMEND Regulation 842 to do either of the following: Option A: Within 15 business days after the date to file an appeal has expired, allow the Executive Director or assigned Designee to treat appeals as requests for reconsideration, where there is a clear misapplication of the law, the law has changed, there is a problem with the Record, or any other matter where reconsideration would be appropriate considering administrative efficacy. This amendment would also clarify that the Executive Director or assigned Designee is the individual who grants a request for reconsideration and not the Hearing Examiner. Option B: Amend Regulation 842 to allow the Executive Director or assigned Designee to send a matter back to the Hearing Examiner within a reasonable period of time without the requirement of a Rent Board Order, where the issue involves a clear misapplication of the law, a problem with the Record, or a change in the law or any other matter appropriate for reconsideration. In such an event, the Executive Director or assigned Designee must submit a written Order of Reconsideration with specific instructions identifying the good cause underlying the granting of reconsideration and the parameters of the hearing on reconsideration.

Item J-2: RECEIVE a presentation on possible Rent Board governance regulations and PROVIDE direction to staff.

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  Wednesday, June 19, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

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 Thursday, May 30, 2019 | 6:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

NOTE 6:00 PM START TIME

Meeting Agenda

 Compiled May 30, 2019, Special Meeting Agenda Packet

Item F-1: APPROVE the minutes of the April 29, 2019, Special Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the April 2019 Rent Program Monthly Report.

Item F-3: RECEIVE the Rent Program FY 2018-19 Monthly Revenue and Expenditure Report through April 2019.

 Item G-1: Appeal regarding Petition No. RC18-T022. Landlord appeals a Hearing Examiner’s decision that (1) found that the Appellant retained rents in excess of permissible rent levels by failing to return Respondent’s security deposit; and (2) required the Appellant return Respondent’s entire security deposit in the amount of $3,400.00.  On appeal, Landlord asserts that the Rent Program does not have jurisdiction to hear this matter and “rejects all conclusions of the Hearing Examiner.” Staff Attorney, Charles Oshinuga, recommends the Rent Board dismiss this appeal as the claim brought forth in this appeal is barred as a matter of law because the Superior Court has already ruled on an identical claim, involving the same parties.

 Item G-2: Appeal regarding Petition No. RC18-T011. Landlord appeals a Hearing Examiner's decision that found (1) there was no proper window for emergency egress for 12 months; (2) there were plumbing/sewer issues adversely affecting the Tenants for one month; (3) there kitchen stove and gas issues that adversely affected the Tenants for one month; (4) there were dust issues that adversely affected the Tenants for 30 days; (5) there was a water leak affecting the Tenants for two days; and, as a result, (6) the Tenants were owed $5733.33 as Excess Rent. On appeal, Landlord challenges these findings.

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 Wednesday, May 15, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled May 15, 2019, Regular Meeting Agenda Packet

May 15, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the March 20, 2019, Regular Meeting of the Richmond Rent Board.This item was continued from the April 17, 2019, meeting.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.This item was continued from the April 17, 2019, meeting.

Item F-3: RECEIVE the March 2019 Rent Program Monthly Report.This item was continued from the April 17, 2019, meeting.

Item F-4: RECEIVE the Rent Program FY 2018-19 Monthly Revenue and Expenditure Report through March 2019.This item was continued from the April 17, 2019, meeting.

Item G-1: RECEIVE a presentation from Rent Program staff members concerning the department’s compliance efforts during Fiscal Year 2018-19. 

Item H-1: RECEIVE a presentation from Rent Program staff members concerning a proposed Owner Move-In regulation and DIRECT staff to hold at least two workshops to solicit feedback from community members concerning Owner Move-In evictions.This item was continued from the April 17, 2019, meeting.

 Item I-1: Appeal regarding Petition No. RC18-T014. Landlord appeals a Hearing Examiner’s decision that (1) found that the subject property was treated as a triplex as it contained three dwelling units, thus subjecting it to the full provisions of the Richmond Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance; (2) found that the Landlord charged rents in excess of the permissible rent levels; (3) found that the subject property contained inadequate housing services; and (4) determined that the Landlord owed the Tenant $6,521.95. On appeal, Landlords challenges both the Hearing Examiner's findings and the Rent Board's jurisdiction to hear this matter.

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 Monday, April 29, 2019 | 6:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

NOTE 6:00 PM START TIME

Meeting Agenda

 Item F-1: Appeal regarding Consolidated Petition No. RC18-T012 & RC18-T013. Landlord appeals a Hearing Examiner’s decision that granted Tenants’ excessive rent petition and found that Landlord collected rent in excess of the permissible levels. On Appeal, Landlord challenges the sufficiency of the evidence relied on by the Hearing Examiner to reach his decision.   

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MEETING CANCELLED DUE TO LACK OF QUORUM

 Wednesday, April 17, 2019 | 5:00 PM 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Cancellation Notice

Meeting Agenda

Compiled April 17, 2019, Regular Meeting Agenda Packet

Item F-1: APPROVE the minutes of the March 20, 2019, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE the March 2019 Rent Program Monthly Report. 

Item F-4: RECEIVE the Rent Program FY 2018-19 Monthly Revenue and Expenditure Report through March 2019.

Item G-1: RECEIVE a presentation from Rent Program staff members concerning a proposed Owner Move-In regulation and DIRECT staff to hold at least two workshops to solicit feedback from community members concerning Owner Move-In evictions.

 *****************************************************************************************

 Wednesday, March 20, 2019 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled March 20, 2019, Regular Meeting Agenda Packet

 March 20, 2019 Compiled PowerPoint Presentation

Item F-1: APPROVE the minutes of the February 20, 2019, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the February 2019 Rent Program Monthly Report. 

Item F-3: RECEIVE the Rent Program FY 2018-19 Monthly Revenue and Expenditure Report through February 2019.

Item F-4: RECEIVE proposed Rent Program Calendar.

Item G-1: (1) ADOPT revised Fiscal Year 2019-20 Budget Option A; (2) RECEIVE and APPROVE the Fiscal Year 2019-20 Residential Rental Housing Fee Study; (3) DIRECT staff to prepare a resolution, consistent with the Rent Board’s approved Fee Study and Budget, recommending to the City Council approval of the Fiscal Year 2019-20 Residential Rental Housing Fees in the amount of $212.00 per Controlled Rental Unit and $112.00 per Partially Covered Rental Unit, which includes Governmentally Subsidized Rental Units; and (4) APPROVE a revision to the salary of the Executive Director to reflect the budgeted amount in the proposed Fiscal Year 2019-20 budget, effective on July 1, 2019.

 Item H-1: Appeal regarding Petition No. RC18-T008 (1918 Roosevelt Ave., Upstairs and Downstairs units). 

 Landlord appeals a Hearing Examiner’s decision that (1) found that the subject property contains two dwelling units, thus subjecting it to the full provisions of the Richmond Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance; and (2) voided the Landlord’s attempted rent increase.

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 Wednesday, February 20, 2019 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled February 20, 2019, Regular Meeting Agenda Packet

February 20, 2019, PowerPoint Presentation

Item F-1: APPROVE the minutes of the December 19, 2018, Regular Meeting of the Richmond Rent Board.This item was continued from the January 16, 2019, meeting.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.This item was continued from the January 16, 2019, meeting.

Item F-3: RECEIVE the December 2018 Rent Program Monthly Report.This item was continued from the January 16, 2019, meeting.

Item F-4: RECEIVE the January 2019 Rent Program Monthly Report.

Item F-5: APPROVE a contract for community legal services with Bay Area Legal Aid in the amount of $25,000 for Fiscal Year 2018-19.

This item was continued from the January 16, 2019, meeting.

Item H-2: RECEIVE an update concerning the City of Richmond’s request for the Rent Program to administer housing-related ordinances and PROVIDE direction to staff.

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MEETING CANCELLED DUE TO LACK OF QUORUM

 Wednesday, January 16, 2019, Regular Meeting

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 Wednesday, December 19, 2018 | 5:00 PM

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled December 19, 2018, Regular Meeting Agenda Packet

December 19, 2018, PowerPoint Presentation

Item H-1: APPROVE the minutes of the November 14, 2018, Special Meeting of the Richmond Rent Board.

Item H-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item H-3: RECEIVE the November 2018 Rent Program Monthly Report.

Item I-1: (1) DISCUSS City of Richmond adopted and proposed housing-related ordinances; (2) DIRECT Rent Program staff to meet with City staff for the sole purpose of ascertaining the requested services from the Rent Program; and (3) REPORT back to the Rent Board in January with an update.

Item I-2: RECEIVE Tenant Buyout Agreement Policy Options and DIRECT staff to (1) present the Rent Board’s selected policy option during a study session at a meeting of the City of Richmond City Council and (2) work with City staff to develop a Buyout Agreement Ordinance. This item was continued from the November 14, 2018, meeting.

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 Wednesday, November 21, 2018, Regular Meeting

 MEETING CANCELLED DUE TO LACK OF AGENDA ITEMS

 **********************************************************

 Wednesday, November 14, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled November 14, 2018, Special Meeting Agenda Packet

Compiled November 14, 2018, PowerPoint Presentation

Item G-1: APPROVE the minutes of the September 19, 2018; Regular Meeting of the Richmond Rent Board. This item was continued from the October 17, 2018, meeting.

Item G-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-3: RECEIVE the September 2018 Rent Program Monthly Report. This item was continued from the October 17, 2018, meeting.

Item G-4: RECEIVE the October 2018 Rent Program Monthly Report.

Item H-1: RECEIVE Tenant Buyout Agreement Policy Options and DIRECT staff to (1) present the Rent Board’s selected policy option during a study session at a meeting of the City of Richmond City Council and (2) work with City staff to develop a Buyout Agreement Ordinance.

Item I-1: ADOPT amendments to Regulation 602 to (1) clarify the banking provisions of the Regulation, where Landlords may apply up to 5% of deferred rent increases in a twelve-month period, and (2) establish the utilization of a compound interest formula, rather than a simple interest formula, in the calculation of the Maximum Allowable Rent. This item was continued from the October 17, 2018, meeting.

 Item I-2: ADOPT an amendment to Regulation 842(F), removing the provision that if the Board has not acted on an appeal at two consecutive Board meetings, the appeal is deemed denied.

Item J-1: DIRECT staff to negotiate and execute community legal services contracts for qualifying Richmond residents in a total contract amount not to exceed $37,500 for the second half of Fiscal Year 2018-19 (January 2019 – June 2019).

Item J-2: (1) RECEIVE an update from the Ad Hoc Committee on their efforts to reach an agreement with affordable housing providers to address rent increases and living conditions in Low-Income Housing Tax Credit developments; and (2) DISCUSS proposed strategies to mitigate destabilizing rent increases and address living conditions in Low-Income Housing Tax Credit developments.

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MEETING CANCELLED DUE TO LACK OF QUORUM

 Wednesday, October 17, 2018 

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled October 17, 2018 Regular Meeting Agenda Packet

Item G-1: APPROVE the minutes of the September 19, 2018 Regular Meeting of the Richmond Rent Board. 

Item G-2: RECEIVE the September 2018 Rent Program Monthly Report.

Item H-1: ADOPT amendments to Regulation 602 to (1) clarify the banking provisions of the Regulation, where Landlords may apply up to 5% of deferred rent increases in a twelve-month period, and (2) establish the utilization of a compound interest formula, rather than a simple interest formula, in the calculation of the Maximum Allowable Rent.

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 Wednesday, September 19, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled September 19, 2018 Regular Meeting Agenda Packet

Compiled September 19, 2018 PowerPoint Presentation

Item G-1: APPROVE the minutes of the August 15, 2018, Regular Meeting of the Richmond Rent Board. 

Item G-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-3: RECEIVE the August 2018 Rent Program Monthly Report.

Item H-1: ADOPT amendments to Rent Board Regulation 503 (Notice Requirements) to (1) reorganize the steps of withdrawing a rental property to reflect a more consistent process; (2) clarify the permissible  use of authorized agents to file, serve, and record required documents; (3) remove the obligation that a Landlord record a “certificate” indicating that they have initiated actions to terminate tenancies of their rental properties; and (4) remove the obligation that Landlords provide Tenants with stamped postcards, whereby a Tenant may indicate that they are entitled to relocation benefits. 

Item H-2: ADOPT Regulation 911.5 (Determining the Lawful Rent in Master Tenant – Subtenant Occupancies), prohibiting Master Tenants from charging subtenants more Rent than that which is actually and lawfully due and payable to the Landlord of the Controlled Rental Unit, and permit subtenants to petition the Rent Board for an adjustment in Rent and/or exercise rights and obligations pursuant to Regulation 911 (Overcharges and Other Violations).

Item H-3: ADOPT amendments to Regulation 402 (Required Rent Registration), Regulation 405 (Enrollment with the Richmond Rent Program) and Regulation 406 (Failure of a Landlord to Enroll or File) to clarify the following requirements: (1) all rental properties containing at least one Rental Unit, as defined in Section 11.100.030(m) of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, must be enrolled with the Rent Program; (2) all tenancies in Controlled Rental Units, as defined in Section 11.100.030(d) of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, must be registered with the Rent Program; and (3) the failure to enroll a rental property and/or register a tenancy in a Controlled Rental Unit may be asserted as an affirmative defense to an unlawful detainer (eviction) lawsuit.

 Item H-4:ADOPT an amendment to Regulation 603(A), modifying the requirement that Landlords file notices of rent increase with the Rent Board within two business days to require that Landlords file notices of rent increase with the Rent Board within 10 business days.

Item I-1:RECEIVE a case study matrix and presentation from Rent Program staff members concerning Tenant Buyout Agreement policies and PROVIDE direction to staff.

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 Wednesday, August 15, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled August 15, 2018 Regular Meeting Agenda Packet

Compiled August 15, 2018 PowerPoint Presentation 

Item F-1: APPROVE the minutes of the July 18, 2018, Regular Meeting of the Richmond Rent Board. 

Item F-2: RECEIVE the July 2018 Rent Program Monthly Report.

Item G-1: AMEND Chapter 7 of the Rent Board Regulations to: (1) add Regulation 703.5 to create a petition process whereby a Landlord may challenge whether the Rental Unit is the original occupant’s Primary Residence; (2) add Regulation 706.5 to create a petition process allowing both Landlords and Tenants to challenge the resetting of the initial rental rate based on vacancy decontrol; (3) replace the Regulations definition of “initial rental rate” with the Rent Ordinance’s definition of “initial rental rate;” (4) provide a reference to the Rent Ordinance’s definition of Primary Residence; (5) replace references to “signed lease” with the Rent Ordinance’s definition of Rental Housing Agreement; and (6) replace the phrase “written notice” with notice, consistent with existing case law.

Item G-2: AMEND Regulation 905(a)(6)(b)(viii) to reflect the definition of “Capital Improvement” provided in Section 11.100.070 of the Fair rent, Just cause for Eviction, and Homeowner Protection Ordinance.

Item H-1: RECEIVE a memorandum from Dr. Kenneth Baar concerning a Capital Improvement Regulation and DIRECT staff to collaborate with the Planning and Building Services Department to monitor the frequency with which property owners are investing in seismic safety improvements and devise Rent Board policy and/or program options for encouraging such improvements and educating community members about how to prepare for earthquakes. 

Item H-2: DIRECT staff members to study the issue of the Short-Term Rental housing market as it relates to withdrawn accommodations and propose policy solutions that the Board could recommend to the City Council for consideration to mitigate possible adverse effects of Short-Term Rentals on the City’s rental housing supply.

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 Wednesday, July 18, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled July 18, 2018 Regular Meeting Agenda Packet

Compiled July 18, 2018 PowerPoint Presentation

Item G-1: APPROVE the minutes of the June 20, 2018, Regular Meeting of the Richmond Rent Board. 

Item G-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-3: RECEIVE the June 2018 Rent Program Monthly Report.

Item G-4: APPROVE the re-chaptering of existing Rent Board Regulations for the purpose of centralizing and consolidating all Regulations into a chapter format.

Item H-1: ADOPT Regulation 201.5, defining the meaning of rooming and boarding houses and creating standards that must be followed when determining whether a property is considered a rooming and boarding house.

Item H-2: (1) REMOVE Chapter 11 of the Regulations entitled “Remedies” and APPROVE a new Chapter 11 of the Regulation entitled “Security Deposit”, (2) ADOPT Regulation 1101 describing the permissibility of security deposit increases, and ADOPT Regulation 1102 explaining the circumstances where a Tenant may file a petition based on an unlawful retention or increase in the security deposit.

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  Wednesday, June 20, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled June 20, 2018 Regular Meeting Agenda Packet

Compiled June 20, 2018 PowerPoint Presentation

Item F-1: APPROVE the minutes of the May 16, 2018 Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE the May 2018 Rent Program Monthly Report.

Item F-3: APPROVE an amendment to the contract for community legal services with the Eviction Defense Center increasing the amount by $75,000 for Fiscal Year 2018-19, to a total not to exceed $112,500, and extending the term to June 30, 2019.

Item F-4: APPROVE an amendment to the contract for community legal services with Centro Legal de la Raza increasing the amount by $75,000 for Fiscal Year 2018-19, to a total not to exceed $112,500, extending the term to June 30, 2019, and modifying the service plan to specify that Centro Legal de la Raza agrees to provide one hundred and twenty-five legal consultations to qualifying tenants per year.

Item F-5: APPROVE an amendment to the contract for translation services with Document Tracking Services increasing the amount by $10,000, to a total not to exceed $19,999, and extending the term to June 30, 2019.

Item F-6: APPROVE the Second Amendment to the Legal Services Agreement with Michael Roush increasing the amount by $20,000 for the remainder of Fiscal Year 2017-18 and $57,000 for Fiscal Year 2018-19 to a total not to exceed $187,000, and extending the term to June 30, 2019.

Item F-7: APPROVE an amendment to the contract for preparation of rent adjustment regulations for consideration by the Rent Board with Kenneth Baar extending the term to June 30, 2019.

Item G-1: ADOPT Regulation 17-11, establishing the 2018 Annual General Adjustment in the amount of 3.6% for tenancies commencing prior to September 1, 2017. 

Item G-2: APPROVE the Chapterization of Regulation 17-01 and Regulation 17-03 into Chapter 2 and PROVIDE direction to staff regarding how future Chaptered Regulations should be presented to the Rent Board.

Item G-3: AMEND Rent Board Regulation 400 to include a reference to Civil Code 1947.7, as amended, and AMEND Rent Board Regulation 402, authorizing the registration of tenant information and any other information reasonably requested by the Rent Program to effectuate the purpose of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

Item G-4: ADOPT (1) Regulation 205, authorizing Staff to process landlord requests for an administrative determination as to the applicability of the Rent Ordinance to a particular unit or property; (2) Regulation 206, creating an administrative determination process and procedure as it relates to request made to determine the applicability of the Rent Ordinance to a particular unit or property; (3) Regulation 207, authorizing a tenant petition challenging the exempt status of particular unit or property; (4) Regulation 416, authorizing petitions and procedures for rent-withholding based on a landlord’s failure to comply with Reporting requirements set forth in Richmond Municipal Code Section 11.100.060(s), including failure to pay the Residential Rental Housing Fee; (5) Regulation 417, describing the parties to a petition brought under Regulation 416; (6) Regulation 418, permitting the Board to initiate a rent withholding process in lieu of a tenant petition; (7) Regulation 419, explaining that the principles of substantial compliance apply to petitions brought under Regulation 416; (8) Regulation 420, describing that if compliance occurs prior to the set hearing, the tenant petition must be dismissed; (9) Regulation 421, creating standards that a Hearing Officer’s decision must meet; and (10) Regulation 424, authorizing the use of an escrow account to hold the withheld rent until compliance occurs.

Item H-1: RECEIVE a presentation of a partial Client Report completed by Graduate Student Fellow Philip Verma, prepared in partial satisfaction for the degree of Master of City Planning, regarding promoting stability and quality in affordable housing developments in Richmond.

Item H-2: (1) RECEIVE an update regarding rent increases in Low Income Housing Tax Credit (LIHTC) properties and (2) APPOINT an ad hoc Rent Board committee (consisting of two Boardmembers) to work with staff to develop an agreement with Low Income Housing Tax Credit (LIHTC) providers that would limit rent increases applied in any twelve-month period to Rental Units in LIHTC developments to the lesser of (a) the maximum rent permitted by the State Tax Credit Allocation Committee or (b) the Annual General Adjustment percentage rent increase for that year plus no more than five percent of deferred rent increases.

Item H-3: RECEIVE a presentation regarding the methodology employed for the first billing cycle of the Rental Housing Fee.

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 Wednesday, May 16, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled May 16, 2018 Regular Meeting Agenda Packet

Compiled May 16, 2018 PowerPoint Presentation

Item G-1: APPROVE the minutes of the April 18, 2018 Regular Meeting of the Richmond Rent Board.

Item G-2: APPROVE the minutes of the April 23, 2018 Special Meeting of the Richmond Rent Board.

Item G-3: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-4: RESCIND, by motion, Regulation 17-02, regarding Petitions for a Rent Adjustment and Administrative Complaints for Excess Rent, as its been rendered obsolete by Chapter 8 (Subchapter A and B) of the Regulations– Regarding the Petition Process and the Hearing Procedure.

Item G-5: RECEIVE the April 2018 Rent Program Monthly Report.

Item H-1: RECEIVE AND APPROVE the 2017-18 Rent Program Annual Report and DIRECT staff to present the report to the City Council in June 2018.

Item H-2: DISCUSS resident concerns about rent increases, refuse removal, and security at Heritage Park at Hilltop Apartments, a Low Income Housing Tax Credit (LIHTC) development located at 3801-3815 Lakeside Drive, Richmond, CA 94806 and PROVIDE direction to staff.

Item H-3: RECEIVE a memo from the Executive Director regarding the adoption of a policy permitting a partial pass through of the Rental Housing Fee to be paid by Tenants over a 12-month period and PROVIDE direction to staff.

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 SPECIAL MEETING

 Monday, April 23, 2018

Multipurpose Room (Basement)

440 Civic Center Plaza, Richmond, CA 94804
 NOTE: 6:00 PM START TIME AND LOCATION CHANGE

Meeting Agenda

Compiled April 23, 2018 Special Meeting Agenda Packet

Compiled April 23, 2018 PowerPoint Presentation

Item F-1: (1) ADOPT revised Fiscal Year 2018-19 Budget Option C; (2) RECEIVE and APPROVE the Fiscal Year 2018-19 Residential Rental Housing Fee Study; (3) DIRECT staff to prepare a resolution, consistent with the Rent Board’s approved Fee Study and Budget, recommending to the City Council approval of the Fiscal Year 2018-19 Residential Rental Housing Fees in the amount of $207.00 per Controlled Rental Unit, $100.00 per Partially Covered Unit, and $50.00 per Governmentally Subsidized Unit, at the next regularly scheduled meeting; and (4) DIRECT staff to conduct a study of policy options for a possible pass-through of a portion of the Rental Housing Fee to be paid by Tenants and present these options at the Board’s Regular Meeting in May.

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 Wednesday, April 18, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE: CLOSED SESSION BEGINS AT 5:00 PM, THE REGULAR MEETING WILL NOT BEGIN BEFORE 5:30 PM.

Meeting Agenda

Compiled April 18, 2018 Regular Meeting Agenda Packet

Compiled April 18, 2018 PowerPoint Presentation

Item H-1: APPROVE the minutes of the March 21, 2018, Regular Meeting of the Richmond Rent Board.

Item H-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item I-1: RECEIVE an update concerning the petition and hearing processes.

Item I-2: RECEIVE and DISCUSS a proposed implementation timeline for rent registration.

Item I-3: RECEIVE revised Fiscal Year 2018-19 Rent Program budget options and corresponding Rental Housing Fee Study and PROVIDE direction to staff. 

Item I-4: (1) CONSIDER APPROVING a revision to the salary of the Executive Director for the remainder of Fiscal Year 2017-18 to the amount for the Executive Director position as reflected in the publicly posted and available Rent Board budget, as approved and adopted by the Richmond Rent Board. The revised salary for Fiscal Year 2017-18 shall become effective on April 16, 2018; and (2) CONSIDER APPROVING the salary of the Executive Director for Fiscal Year 2018-19 to the amount for the Executive Director position in the Richmond Board’s budget for Fiscal Year 2018-19, as that budget, following a public hearing, is approved and adopted by the Richmond Rent Board. The approved salary for the Executive Director for Fiscal Year 2018-19 shall become effective on July 1, 2018.

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 Wednesday, March 21, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled March 21, 2018 Regular Meeting Agenda Packet

Compiled March 21, 2018 PowerPoint Presentation

Item F-1: APPROVE the minutes of the February 28, 2018 Special Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-1: ADOPT Maintenance of Net Operating Income (MNOI) Fair Return Regulation (Chapter 9).

Item H-1: RECEIVE proposed Fiscal Year 2018-19 Rent Program operating budget options and corresponding Rental Housing Fee Study and
 PROVIDE direction to staff.

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 SPECIAL MEETING

 Wednesday, February 28, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 6:00 PM START TIME

Meeting Agenda

Compiled February 28, 2018 Special Meeting Agenda Packet

Compiled February 28, 2018 PowerPoint Presentation

Item F-1: APPROVE the minutes of the February 21, 2018 Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3:  APPROVE a sole source contract amendment with Kenneth Baar in the amount of $20,001 for the preparation of rent adjustment regulations for consideration by the Rent Board, for a total contact amount not to exceed $30,000. THIS ITEM WAS CONTINUED FROM THE FEBRUARY 21, 2018 MEETING.

Item G-1: RECEIVE a presentation concerning application of the proposed draft Maintenance of Net Operating Income (MNOI) Fair Return Regulation (Chapter 9) and PROVIDE direction to staff.

 Item H-1: RECEIVE a proposed timeline for (1) adoption of the Fiscal Year 2018-19 Rent Program Budget; (2) recommendation of approval of the FY 2018-19 Rental Housing Fee to the City Council; and (3) billing of the FY 2018-19 Residential Rental Housing Fee.

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 Wednesday, February 21, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

Meeting Agenda

Compiled February 21, 2018 Regular Meeting Agenda Packet

Compiled February 21, 2018 PowerPoint Presentation

Item F-1: APPROVE the minutes of the January 24, 2018 Special Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: APPROVE a sole source contract amendment with Kenneth Baar in the amount of $5,001 for the preparation of rent adjustment regulations for consideration by the Rent Board, for a total contact amount not to exceed $15,000.

Item G-1: ADOPT Substantive Rent Adjustment Regulations (Subchapter C: Standards for Individual Rent Ceiling Adjustments), Vacancy Rent Increase Regulations (Chapter 7) and Rent Registration Regulations (Chapter 4).

Item H-1: RECEIVE Proposed Draft Maintenance of Net Operating Income (MNOI) Fair Return Regulation (Chapter 9).

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 SPECIAL MEETING

 Wednesday, January 24, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 6:00 PM START TIME

Meeting Agenda

Compiled January 24, 2018 Special Rent Board Meeting Agenda Packet

Compiled January 24, 2018 PowerPoint Presentation

Item F-1: APPROVE the minutes of the January 17, 2018, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance RMC 11.100.

Item G-1: ADOPT Regulations for Subchapter A (Petition Process) and Subchapter B (Hearing Procedure).

Item H-1: RECEIVE proposed Substantive Rent Adjustment Regulations (Subchapter C: Standards for Individual Rent Ceiling Adjustments), Vacancy Rent Increase Regulations (Chapter 7) and Rent Registration Regulations (Chapter 4).

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 Wednesday, January 17, 2018

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 NOTE 5:00 PM START TIME

 Meeting Agenda

Compiled January 17, 2018 Rent Board Agenda Packet

PowerPoint Presentation - January 17, 2018

Item F-1: APPROVE the minutes of the December 20, 2017, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance RMC 11.100.

Item G-1: RECEIVE proposed Subchapter A (Petition Process) and Subchapter B (Hearing Procedure) Rent Board regulations and PROVIDE DIRECTION to staff.

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 Wednesday, December 20, 2017

 Multipurpose Room (Basement)

 440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled December 20, 2017 Rent Board Agenda Packet

Compiled December 20, 2017 PowerPoint Presentation

Item G-1: APPROVE the minutes of the November 15, 2017, Regular Meeting of the Richmond Rent Board.

Item G-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item G-3: RECEIVE AND RECOMMEND TO THE RICHMOND CITY COUNCIL proposed amendments to Chapter 11.102 of the Richmond Municipal Code, and a revised resolution, concerning relocation requirements for Tenants of residential Rental Units. This item was continued from the November 15, 2017, meeting.

Item H-1: ADOPT Regulation 17-08, regarding Written Warning Notices to Cease before Terminating Tenancies due to a Breach of Lease or Creating Nuisance.

Item H-2: ADOPT Regulation 17-09, regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases, with the limitation, such that the net rent increase in any 12-month period as a result of the application of the current plus any deferred or “banked” AGAs does not exceed five percent (5%) plus the current AGA. This Regulation (17-09) would not become effective until September 1, 2018. This item was continued from the November 15, 2017, meeting.

Item I-1: (1) RECEIVE an update from staff concerning billing and collection of the Fiscal Year 2016-17 and Fiscal Year 2017-18 Rental Housing Fees; and (2) APPROVE by motion a Reimbursement Agreement between the Rent Board and the City of Richmond.

Item I-2: (1) RECEIVE an update from staff concerning recent community workshops regarding setting standards for changes in the maximum allowable rent; (2) RECEIVE a memorandum from Kenneth Baar regarding the Maintenance of Net Operating Income (MNOI) fair return standard; and (3) DIRECT staff to prepare implementing regulations utilizing the MNOI standard for the Rent Board’s consideration in January and February 2018.

Item I-3: RECEIVE the 2018 Rent Program Community Workshop Calendar.

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 Wednesday, November 15, 2017

 City Council Chambers

 440 Civic Center Plaza, Richmond, CA 94804

 Meeting Agenda

Compiled November 15, 2017 Rent Board Agenda Packet

Item F-1: APPROVE the minutes of the October 18, 2017, Regular Meeting of the Richmond Rent Board.

Item F-2: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item F-3: RECEIVE AND RECOMMEND TO THE RICHMOND CITY COUNCIL proposed amendments to Chapter 11.102 of the Richmond Municipal Code, and a revised resolution, concerning relocation requirements for Tenants of residential Rental Units.This item was continued to the December 20, 2017, Regular Meeting.

 Item F-4: RECEIVE a memorandum from staff concerning the City of Richmond’s procurement policies.

Item G-1: ADOPT Regulation 17-01, regarding the exemption of approximately 4,283 governmentally subsidized rental housing units (including the Housing Choice Voucher Program, Project-Based Section 8 Program, Low Income Housing Tax Credit Program, and Supportive Housing for the Elderly Program) from the rent control provisions of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

Item G-1: PowerPoint Presentation

Item G-2: ADOPT Regulation 17-08, regarding Written Warning Notices to Cease before Terminating Tenancies due to a Breach of Lease or Creating Nuisance. 

Item G-2: PowerPoint Presentation

 Item G-3: ADOPT Regulation 17-09, regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases, with the limitation, such that the net rent increase in any 12-month period as a result of the application of the current plus any deferred or “banked” AGAs does not exceed five percent (5%) plus the current AGA. This Regulation (17-09) would not become effective until September 1, 2018.This item was continued to the December 20, 2017, Regular Meeting.

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 Wednesday, October 18, 2017

City Council Chambers

440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Compiled October 18, 2017 Rent Board Agenda Packet

Item G-1: APPROVE the minutes of the September 20, 2017, Regular Meeting of the Richmond Rent Board.

Item G-2: APPROVE a contract with Minuteman Press to provide printing and mailing services for a letter mailed to residential rental property owners in an amount not to exceed $15,000, with a term extending through June 30, 2017.

Item G-3: RECEIVE memoranda from Executive Directors in peer jurisdictions with rent stabilization policies regarding the impacts of restricting a landlord’s ability to “bank” Annual General Adjustment rent increases.

Item G-4: RECEIVE a memorandum from Michael Roush, Rent Board Legal Counsel, regarding whether a Landlord who withdraws Rental Units from the rental market in accordance with Rent Board Regulation 17-07 for the purposes of demolition and then constructs affordable housing on the site is nevertheless required to offer such units to displaced tenants who may be ineligible for the affordable housing unit. This item is in response to questions from the Board raised at the September 20, 2017, Regular Meeting.

Item G-5: (1) RECEIVE a memorandum from Nicolas Traylor, Executive Director, and Michael Roush, Rent Board Legal Counsel, concerning the status of the “Pass-Through” of the Residential Rental Housing Fee; and (2) DIRECT STAFF to study policy options for a possible “Pass-Through.”

Item G-6: RECEIVE letters from community members regarding the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance, RMC 11.100.

Item H-1: ADOPT Regulation 17-08, regarding Written Warning Notices to Cease before Terminating Tenancies due to a Breach of Lease or Creating Nuisance.This item was continued from the September 20, 2017, Regular Meeting.
 
Item H-1: PowerPoint Presentation

Item I-1: APPROVE by motion a Reimbursement Agreement between the Rent Board and the City of Richmond. 

This item was continued from the September 20, 2017, Regular Meeting.

Item I-2: RECEIVE a presentation from Rent Program staff members regarding enrollment and other compliance efforts related to the requirements of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

This item was continued from the September 20, 2017, Regular Meeting.

Item I-2: PowerPoint Presentation

Item I-3: RECEIVE AND RECOMMEND TO THE RICHMOND CITY COUNCIL proposed amendments to Chapter 11.102 of the Richmond Municipal Code, and a revised resolution, concerning relocation requirements for Tenants of residential Rental Units.

Item I-3: PowerPoint Presentation

Item I-4: RECEIVE a proposed syllabus for the anticipated Rent Control and Just Cause for Eviction seminar series, anticipated to be provided to the Rent Board and members of the public in November and December, 2017.

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Wednesday, September 20, 2017

City Council Chambers

440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Item G-1: APPROVE the minutes of the August 23, 2017, Special Meeting of the Richmond Rent Board.

Item G-2: APPROVE by motion a Reimbursement Agreement between the Rent Board and the City of Richmond.

This item was moved to the October meeting of the Richmond Rent Board.

Item H-1: ADOPT an amended Fiscal Year 2017-18 Rent Program Budget.

Item H-1: PowerPoint Presentation

Item H-2: (1) ADOPT Regulation 17-07, regarding the Withdrawal of Rental Units from the Rental Market; and (2) DIRECT STAFF to prepare a fee study for administration of Regulation 17-07 for the Rent Board’s consideration in 2018.

Item H-2: PowerPoint Presentation

Item I-1: (1) RECEIVE a memorandum from Michael Roush, Legal Counsel, regarding the legal authority to establish “banking” rent increase provisions; (2) RECEIVE a presentation from Dr. Stephen Barton regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases; and (3) CONSIDER ADOPTION of Regulation 17-09, regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases, with limitations, such that the net rent increase in any one year as a result of the application of the current plus any deferred or “banked” AGAs does not exceed five percent (5.0%) plus the current AGA. This draft Regulation (17-09) would not become effective until September 1, 2018.

Item I-2: ADOPT Regulation 17-10, rescinding and replacing Regulation 17-04 regarding the filing with the Board of notice of rent increases and termination of tenancies and enrolling Rental Units with the Board.

Item I-3: ADOPT Regulation 17-08, regarding Written Warning Notices to Cease before Terminating Tenancies due to a Breach of Lease or Creating Nuisance.

This item was moved to the October meeting of the Richmond Rent Board.

Item J-1: RECEIVE a presentation from Rent Program staff members regarding enrollment and other compliance efforts related to the requirements of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

This item was moved to the October meeting of the Richmond Rent Board.

Item J-2: RECEIVE a presentation from subsidized housing developers regarding their request for a waiver for payment of the FY 2016-17 and FY 2017-18 Residential Rental Housing Fee.

Item J-3: RECEIVE and APPROVE a project timeline for critical path items central to the development of the Rent Program.

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Wednesday, August 23, 2017

Richmond Memorial Auditorium, Bermuda Room

403 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Item F-1: APPROVE the minutes of the July 19, 2017, Regular Meeting of the Richmond Rent Board.

Item F-2: APPROVE a contract with Carlos J. Alarcon for mediation and hearing examiner services, at a cost not to exceed $25,000, from July 1, 2017, through June 30, 2018.

Item G-1: ADOPT Regulation 17-07, regarding the Withdrawal of Rental Units from the Rental Market. 

 This item has been held over to the September 20, 2017 Regular Meeting.

Item H-1: RECEIVE a mid-year progress report regarding implementation of the Richmond Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

Item H-1: PowerPoint Presentation

Item H-2: (1) RECEIVE a presentation regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases; and (2) RECEIVE AND CONSIDER draft Regulation 17-09, regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as “banking” rent increases, with limitations, such that the net rent increase in any one year as a result of the application of the current plus any deferred or “banked” AGAs does not exceed five percent (5%). This draft Regulation (17-09) would not become effective until September 1, 2018.

Item H-2: PowerPoint Presentation

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Wednesday, July 19, 2017

City Council Chambers

440 Civic Center Plaza, Richmond, CA 94804

Meeting Agenda

Item F-1: APPROVE the minutes of the June 21, 2017, Regular Meeting of the Richmond Rent Board.

Item F-2: APPROVE an amendment to the contract for Legal Services with Michael Roush increasing the amount by $80,000, to a total not to exceed $110,000, and extending the term to June 30, 2018.

Item G-1: ADOPT Regulation 17-09, regarding the right to raise the Rent up to the Maximum Allowable Rent level, also known as "banking" rent increases, under certain limitations.

Item G-1: PowerPoint Presentation

Item G-2: ADOPT Regulation 17-03, regarding Rental Units exempt from the Rent Control and Just Cause for Eviction provisions of the Fair Rent, Just Cause for Eviction, and Homeowner Protection Ordinance.

Item G-2: PowerPoint Presentation

Item G-3: ADOPT Regulation 17-04, regarding the filing with the Board of notices of rent increases and termination of tenancies and enrolling Rental Units with the Board.

Item G-3: PowerPoint Presentation